About the role

Foundational admin role to establish and run day-to-day office operations in Thailand, supporting a newly set-up entity with vendor management, facilities, procurement, travel/expenses, H&S compliance, and internal coordination.

Responsibilities

Run end-to-end office administration (reception, mail/courier, supplies, meeting rooms) to ensure smooth daily operations
Coordinate facility and vendor management (lease, utilities, cleaners, IT/maintenance) and track SLAs/renewals
Handle procurement and asset lifecycle (sourcing, PR/PO, inventory, asset tagging & disposal) with compliant records
Organize business travel, visas, hotels, claims pre-checks, and company events/meetings
Maintain admin policies/SOPs and support H&S/compliance checks (fire drill, first-aid, visitor access)
Liaise with cross-functional teams (HR, Finance, IT, Legal) for onboarding logistics, T&E control, basic vendor invoices
Coordinate employee welfare initiatives and office benefits.
Provide administrative and operational support for business activities and internal stakeholders as assigned
Perform other ad hoc administrative and operational duties as assigned

Requirements

Bachelor's degree; 3 years+ admin/office operations experience in Thailand, preferably in high-growth or multinational environments
Strong vendor, procurement, and facilities coordination; able to implement SOPs and keep accurate documentation
Excellent coordination and service mindset; strong prioritization in a fast-moving set-up
Language: Native/Fluent Thai and good English; Chinese is a plus
Demonstrated 0→1 experience supporting new office/entity set-ups; experience with cross-border operations is a plus

Benefits

We offer a comprehensive and holistic work experience and package as follows:

Competitive compensation & benefits
Fun loving and diverse work environment
Business casual work attire everyday

Please note that only short-listed candidates will be contacted.

Admin Specialist - Office Operations & Set-up