Procurement Manager - Commercial Interior Fitout

Venn Spaces is a fast-growing Managed Office Operator. We specialize in creating innovative, functional, and future-ready workplaces.

Role Overview:

We are seeking an experienced Manager – Procurement & Vendor Management to lead procurement planning, vendor development, sourcing, commercial negotiations, and supply chain coordination across multiple managed office projects.

The role will work closely with the Design, Projects, QS, Accounts, and Leadership teams to ensure timely procurement of materials, services, and subcontract packages while maintaining quality, cost efficiency, and project timelines.

The ideal candidate will have strong knowledge of interior fit-out materials, subcontractor management, procurement processes, and vendor negotiations within commercial interior and construction projects.

Key Responsibilities

As Manager – Procurement & Vendor Management, you will:

Procurement Strategy & Planning

Develop procurement strategies aligned with project schedules and delivery milestones.
Create procurement plans for long-lead and critical project items.
Coordinate with Design, QS, and Project teams to forecast material requirements.
Vendor Management & Development
Build and maintain a strong network of vendors, suppliers, subcontractors, and service providers.
Identify alternate vendors to improve competitiveness and reduce procurement risks.
Conduct vendor evaluations, onboarding, and performance reviews.

Commercial Negotiation

Negotiate pricing, payment terms, delivery schedules, warranties, and commercial agreements.
Drive cost optimization and value engineering initiatives across projects.
Support project teams in achieving procurement savings without compromising quality.

Procurement Operations

Obtain quotations, conduct comparative analyses, and negotiate commercial terms.
Manage RFQs, comparative statements, commercial analysis, and vendor recommendations.
Ensure timely issuance of Purchase Orders (POs), Work Orders (WOs), and Letters of Intent (LOIs).
Track material deliveries and coordinate with project teams to avoid delays.

Cost Control & Value Engineering

Review BOQs, specifications, and drawings to identify procurement opportunities.
Recommend alternative materials, methods, and vendors to improve project profitability.
Monitor procurement budgets and cost deviations.

Cross-Functional Coordination

Collaborate with Project Managers, Site Supervisors, Designers, QS, and Accounts teams.
Support billing verification, vendor reconciliation, and payment processes.
Ensure procurement activities align with project cash flow requirements.

Market Intelligence

Stay updated on material costs, industry trends, supplier capabilities, and emerging technologies.
Maintain current market databases for rates and benchmarking.

Contract & Compliance Management

Negotiate supplier contracts, payment terms, warranties, and service agreements.
Ensure all procurement activities comply with company policies and contractual obligations.
Maintain proper procurement documentation, records and audit records.
Monitor supplier adherence to contractual commitments to agreed quality, timelines and commercial terms and standards.

Inventory & Logistics Management

Oversee inventory planning and stock control for frequently used materials.
Coordinate logistics, transportation, and delivery schedules.
Minimize material wastage and excess inventory.

Key Responsibilities

Procurement planning and execution for all projects.
Vendor sourcing, onboarding, and relationship management.
Commercial negotiations and contract finalization.
Preparation and evaluation of comparative statements.
Purchase Order and Work Order management.
Material delivery tracking and escalation management.
Vendor performance assessment and improvement.
Cost reduction and value engineering initiatives.
Support project profitability and margin protection.
Ensure compliance with procurement policies and approval matrices.

Required Qualifications

Bachelor's degree in civil engineering, Construction Management, Architecture, Supply Chain Management, or related field.
Additional certifications in Procurement, Supply Chain, or Contract Management will be an advantage.

Experience

Minimum 5–8 years of relevant experience iin corporate interior fit-out, workplace design, construction, or managed office projects.
Strong understanding of interior materials, furniture systems, MEP procurement, and subcontractor management.

Industry Preference: Corporate Interiors, Design & Build, Commercial Fit-Outs, Managed Office Spaces, Workplace Solutions.

Procurement Manager (Commercial Fitout)