Job Responsibilities

Lead, supervise, and provide guidance to the Project Administration team across multiple projects.
Plan, assign, and monitor the daily workload of Project Administrators to ensure timely and accurate completion of tasks.
Ensure consistency and compliance with company policies, procedures, and documentation standards.
Review administrative processes and recommend improvements to enhance efficiency and productivity.
Coordinate with Project Managers, Finance, Contracts, HR, Procurement, and other departments to support project operations.
Oversee document control, filing systems, database maintenance, and record management.
Ensure payment submissions and supporting documents are uploaded accurately and on time through the company's in-house system.
Handle confidential information with professionalism and discretion.
Coach, train, and support Project Administrators to improve their performance and capabilities.
Prepare periodic administrative reports and monitor team performance.
Perform other administrative and leadership duties as assigned by Management.

Job Requirements

Diploma or Bachelor's Degree in Business Administration or a related discipline.
Minimum 5 years of administrative experience, with at least 2 years in a supervisory or team lead role.
Experience leading an administration team, preferably in the construction, engineering, or project-based industry.
Strong leadership, planning, and people management skills.
Excellent communication and interpersonal skills.
Able to prioritize tasks, work under pressure, and manage multiple projects simultaneously.
Proficient in Microsoft Office (Excel, Word, Outlook) and document management systems.
Experience with ERP or in-house systems is an advantage.
A proactive, responsible, and solution-oriented mindset.

Working Location

West, Singapore

Key Responsibilities of the Admin Lead

This role is responsible for:

Supervising all Project Administrators.
Allocating manpower and balancing workloads among projects.
Standardizing administrative processes across projects.
Ensuring all project documentation and payment submissions are completed accurately and on schedule.
Acting as the main point of contact between the administration team and management.
Mentoring and developing the administrative team.

This version better reflects a team leadership role rather than a senior administrator and should help attract candidates with supervisory experience.