Contracting Coordinator, APAC

0-2 years
a month ago
Job Description

About Us

G Adventures is the world's largest small-group adventure travel company and we've been making epic travel memories happen on all seven continents for over 30 years.

Our mission is simple: to change lives through travel. And not just our travelers either. Since day one, our tours have been built to establish meaningful relationships with local communities, directly benefiting the people and places we visit at every step of our tours.

With the demand for travel coming back strong, we are set up and excited for this next chapter in our company's story and we'd love for you to be a part of it.

Our DNA revolves around building, nurturing, and developing a diverse culture of people and a true sense of belonging, where everyone is encouraged to bring their authentic self to work each and every day. You'll have the opportunity to grow your career, and yourself, alongside a passionate, talented, and welcoming community that works hard to spread goodness around the world.

If all that sounds like your kind of thing, well, we can't wait for you to join us.

About The Role

The Contracting Coordinator supports the regional Contracting team in Asia and relevant Regional Managers to ensure all budgets, date blocks and contracts are accurate and aligned with company objectives and are accurate and up to date at all times. The incumbent is also responsible for supporting the sourcing of new vendors and reviewing vendor relationships with a focus on securing costs, signed contracts and health and safety documentation. In this role you need to feel comfortable identifying inconsistencies in data being submitted for submission into our systems. Clear communication to all stakeholders and a passion and commitment to detail, speed and accuracy are critical for success in this role.

Responsibilities

  • Ensuring the accuracy and completeness of all trip budgets, and product & contracting content actioning as required.
  • Partnering with relevant stakeholders to implement reviews of trip budgets and fix any inconsistencies.
  • Ensuring budget updates are legitimate and the impact of changes are communicated to all stakeholders.
  • Monitoring of costs input to ensure accuracy and alignment with objectives of cost management, working with appropriate teams to resolve any questions or discrepancies in costs.
  • Assuring room blocks at time of contracting align with dates in the system.
  • Reporting as necessary to ensure managers are equipped with current data for meetings.
  • Administering, maintaining and storing vendor contracts and contacts.
  • Maintaining G Adventure's services database content.
  • Supporting the development and maintenance of G Adventures tour products and content.
  • Coordinating research needs and other initiatives as requested to support product standards.
  • Communicating results to relevant teams to meet deadlines as needed.
  • Embracing and leading change as the company launches new initiatives.
  • Keeping current of the competitive marketplace via vendor relationships and market intelligence.
  • Encouraging and promoting our social enterprise purpose through vendor selections and engagement.

Requirements

  • Attention to detail and accuracy
  • Ability to work in a fast paced work environment
  • Ability to prioritize and multitask
  • Strong team player orientation
  • Capacity to identify areas of improvement in our budgets, contracts or systems.
  • Advanced oral and written skills in English
  • Intermediate to advanced knowledge of Microsoft Word and Excel and ability to learn G Adventures Internal software (Compass, Polaris, Trip Editor, Validations etc.)
  • Legally permitted to work and live in Thailand
  • Understanding of, and identification with, G Adventures Core Values

What do we offer you

  • Competitive salary commensurate with the role
  • Competitive benefits package
  • Birthday day off
  • Vacation time for you to recharge
  • Enhanced Parental Leave
  • Learning and growth opportunities

*Applicable based on location*

G Adventures is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants.

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