Finance and Operations Manager - TH (Contract Role)

Finance and Operations Manager - TH (Contract Role)

Deloitte
Not Specified
Not Specified

Job Description



At Deloitte, we offer a unique and exceptional career experience to inspire and empower talents like you to make an impact that matters for our clients, people and community. Deloitte offers you a highly inclusive, collaborative workplace and unrivalled opportunities to realize your full potential. We are always looking for people with the relentless energy to push themselves further, and to find new avenues and unique ways to reach our shared goals.
In support of the Southeast Asia Smart Power Program of the U.S. Government, USAID seeks to support Southeast Asia's energy sector transformation to an accessible, clean, secure, and market-driven sector by promoting energy trade, mobilizing investment in the deployment of advanced energy systems, enhancing power system flexibility, increasing competitiveness, and a net-zero global emissions goal that supports growing private sector engagements in Southeast Asia to create investment opportunities for U.S. companies.
The primary goal of the Southeast Asia Smart Power Program is to advance renewable energy efforts, regional energy security and market-based energy sectors by increasing the deployment of advanced energy systems, improving energy sector performance and increasing competition in the energy sector. Deloitte plans to engage DTT Thailand to provide support across key objective areas listed in the Statement of Objectives (SOO).
Work you will do
Deloitte is seeking a Finance and Operations Manager for a four-year USAID-funded SEA Smart Power Program in Thailand. The Finance and Operations Manager will be responsible for project field financial management of the project within USAID rules and regulations & Deloitte financial management guidelines.
Financial Accounting and Administration
  • Manage and monitor all local financial transactions in adherence with standard established field financial management processes and procedures, and chart of accounts
  • Oversee periodic financial reports to ensure they are prepared and submitted in a timely manner
  • Ensure compliance of Deloitte financial management guidelines, policies and procedures and USAID rules and regulations and mission orders while making financial payments
  • Responsible for review and finance verification of all project payment vouchers as well as subcontractor invoices
  • Manage full lifecycle of payment processing and ensure that expenses are allowable, allocable and reasonable
  • Ensure accuracy and completeness. Supervise daily entry of transactions into standard project accounting tool
  • Review monthly reconciliation of local transactions
  • Maintain banking relationship, escalate issues and regularly monitor timely and accurate transfer of funds to minimize bank errors, exchange losses and bank charges
  • Review Petty Cash operations

Forecasting and Budget Management
  • Manage and monitor local operating budgets, recurring costs, accruals and pipeline
  • Monitor & present budget vs expenses report to DCOP and report action plan in case of variances
  • Take lead on preparation of field spend plan, forecasting of budget and accrual reports
  • Take lead on management of field operational budget and re-alignment as needed
  • Design systems monitor and forecast cash requirements to meet operational and project expenditures & coordinate with Operations team
  • Anticipate and ensure appropriate level of cash balance is maintained for smooth running of project and request adjustments as appropriate
  • Maintain vendor financial relationships and monitor financial status and management of local subcontracts and vendor agreements

Financial Reporting
  • Oversee inputs to M&E/KM staff on client reporting
  • Lead cost-based data analysis for FCPA/Anti-Corruption reporting to Deloitte HO
  • Lead development and delivery of Annual Foreign Tax Report to USAID
  • Conduct ad-hoc analysis and reporting of field-based costs for project leadership
  • Provide input into monthly, quarterly and annual project and client financial reporting
  • Manage all field-based travel expenses and reporting (advances, reimbursements, requests) and advise on compliance with federal travel rules and regulations

Financial Procedures, Audit and Tax Compliance
  • Design and implement the financial and tax regime for the project
  • Lead audit response for internal audits and for annual third party local tax audit as required. Review and address questions of concern from auditors in consultation with DCOP and HO Federal Audit Support Team (FAST)
  • Responsible for ensuring all financial records and backup documentation are saved daily/monthly on the server and ensure they are readily available for audits
  • Lead project activities on tax filing requirements, as appropriate, with local government and obtain annual tax clearance certificate from the local tax authority if applicable
  • Manage project compliance with regard to all local tax laws, such as implementation and filing requirements, including timely filing with local government
  • Maintain & establish internal controls and instill discipline in other project teammates
  • Escalate and advise DCOP on any suspected fraud, red flags, or deficiencies which have potential impact on the internal control system
  • Participate as key selection panelist for local procurement and vendor selections in accordance with approved policies and guidelines
  • Design and develop local job aids, training materials or other reference documents to ensure expense compliance on the project
  • Draft local project policy memos, inform policy development and enforce compliance with project policies
  • Take initiative to advise project management on process improvement and creating procedures, better internal control mechanisms, or risk mitigation techniques
  • Coordinate with technical and operations team on close-out procedures (as applicable)
  • Escalate issues as appropriate to protect the project and to ensure compliance and ethical conduct on all financial, operational, and administrative matters
  • Organize, conduct and coordinate training on financial management systems to other technical team members and junior administrative staff
  • Share challenges, best practices and lessons learned with project leadership and global network of colleagues
  • Carry out any other related responsibilities assigned by the DCOP

HR and Payroll Administration
  • Oversee the preparation & maintenance of local hire payroll, pay slips and all personnel reports on a monthly basis in accordance with local labor laws and project policies
  • Advise on tax withholdings and remittances to local authorities
  • Assist the project leadership team with establishing project salary scale and conducting market research if and when appropriate
  • Stay abreast of local labor laws and advise project leadership on personnel manual and office protocols
  • Assist the project leadership team with preparing client rate approval documentation when appropriate
  • In coordination with DCOP and project leadership, lead the recruitment, negotiation, termination, and hiring of local resources
  • Manage local staff and consultant recruitment processes
  • Lead annual local staff performance review process & provide support, guidance, coaching to staff to complete their goal setting and performance evaluations within the deadlines.
  • Ensure all HR internal controls are sound and in place
  • Develop & amend job descriptions for local project positions
  • Responsible for confidential management of employee and personnel records
  • Ensure that employee insurance policies are in place and renew annually
  • Monitor and manage proper completion of employee timesheets and oversee the tracking and reporting of leave balances as per project personnel manual

Other Supervisory and Administrative Duties
  • Provides regular, ongoing support to project staff for travel and related logistics
  • Provides financial management support to the DCOP/Operations
  • Manage procurement of local services and goods include drafting requests for proposals/quotes, analyzing proposals, drafting and negotiating subcontracts in coordination with technical staff, and preparing any other required documentation
  • Support the periodic update of field office policy manuals based on changes in local laws or USAID policies
  • Supervise junior finance and admin staff
  • Supervise Admin staff on photocopying, printing, filing as needed, primarily as related to financial and HR record-keeping
  • Oversee asset and inventory management and monitoring of office supplies, transport expenses, etc.
  • Assist with monitoring security and communications with local team
  • Supervise office operations and administration
  • Provide backup of critical tasks for DCOP in the event of leave or sick time

Enough about us, let's talk about you
If you are someone with:
  • Thai nationality
  • Strong command of written and spoken English and Thai
  • Bachelor's degree in economics, finance, administration, business, or another related field
  • At least five years of experience required providing administrative and financial support to complex international development programs either from home office or field and at least three years in a supervisory role
  • Strong knowledge of generally accepted accounting practices, financial reporting standards
  • Proficiency with USG rules and regulations required
  • Team player, willing to take direction from project management and work with others
  • Demonstrated track record in ethics, integrity and maintaining confidentiality with sensitive data and information
  • Exceptional critical thinking and analytical skills
  • Strong organizational and interpersonal skills
  • Sound computer skills including knowledge of Microsoft Office applications, particularly Excel and Word Experience with MS Access or Project a plus.
  • IT knowledge and proficiency a plus
  • Experience with Quickbooks or other standard Accounting packages a plus
  • Strong interpersonal skills and Writing skills
  • Flexible and adaptive personality
  • Ability to work effectively in a multicultural environment
  • Self-starter, willing to take initiative, remain accountable, take ownership of work product and escalate issues as appropriate
  • Dedicated to professional development, improvement and open to receiving constructive feedback
  • Willing and open to receive training on standard processes and procedures

Job Details

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About Deloitte

Job Source : jobs.sea.deloitte.com

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