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Finance Senior Officer

UNOPS

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2-4 Years
a month ago
49 Viewed
0 Applied

Job Description

Application period 13-Jun-2024 to 30-Jun-2024

Functional Responsibilities:

  • Budget planning, financial reporting, monitoring, and control
  • Grant and contract management
  • Funder engagement and legal agreements
  • Budget planning, financial reporting, monitoring, and control
  • Monitor the status of the ETP programme budget allocations and expenditures, and flag potential risks so that mitigation or corrective actions can be taken.
  • Establish and maintain proper financial control mechanisms for ETP, including financial transactions, analysis, reconciliation of accounts, and document storage system.
  • Prepare ETP annual budget and support other budgetary planning activities, using in the suitable format with clearly written assumptions.
  • Prepare financial reports, and ensure timely inputs and updates to UNOPS systems; contribute to maintaining updated and accurate ETP trackers
  • Ensure timely and effective disbursements of all payments, including ensuring all needed documentation is completed.
  • Coordinate with the Support Service Unit in tracking expenditures, cash forecasting, and seeking advice for foreseeable audit issues when reviewing financial reports.
  • Keep contact with EAPMCO finance team, and IPAS Finance to verify, correct, add, and improve the quality of financial activities of the project including financial reports and audits.
  • Review of proposals and implementation of cost-saving and reduction strategies decided by the office management.
  • Grant and contract management
  • Ensure that end-to-end grant/contract management processes are compliant with UNOPS processes.
  • Actively track and manage risks within ETP portfolio, emphasizing knowledge sharing and implementing best practices in grant/contract administration.
  • Oversee the entire lifecycle of grants, including due diligence assessment, grant award request, drafting of grant agreement and amendment, disbursements, and closure.
  • Review of financial reports from grantees, and advise and guide grantees on financial management and reporting on their grants.
  • Prepare and/or review project Terms of Reference (ToRs) in coordination with the Programme team.
  • Coordinate the drafting of contract documents and the administration of contracts and agreements; identify and address risks related to active contracts.
  • Ensure effective coordination regarding ETP procurement process for complex initiatives, through liaising with relevant colleagues in the Support Service Unit or at HQ; monitor compliance with UNOPS rules, regulations, policies and strategies
  • Review and oversee payment requests from implementing partners, consultants, service providers; verify and confirm the validity of charges; maintain up-to-date records and documentation.
  • Conduct monthly reviews with the Programme team to discuss project progress and solutions to address problems.
  • Funder engagement and legal agreements
  • Support the coordination with the existing or new funders regarding their contribution agreements, particularly concerning finance and budgetary matters.
  • Support the engagement revision in oneUNOPS Projects (oUP); manage EAC submissions and other HQ policy and compliance-related requests.
  • Support the preparation of and monitor adherence to legal documents (Project Agreements, MOUs, Partnership Agreements, Grant Agreements, etc.).
  • Prepare financial progress reports for funders, as per the agreement; verify reporting requirements and ensure adherence to those requirements.
  • Tracking the progress of key contract deliverables and reports from the Secretariat including:
  • Annual budget submission, work plan and project approvals
  • Annual, semi-annual, quarterly progress reports and financial reports
  • Project reports
  • Cash forecasts and funder disbursements
  • Ad hoc requests from the Steering Committee

Education/Experience/Language requirements:


Education

  • A Masters degree in Finance, Economics, Business or Public Administration, International Development, or a related field is required.
  • A Bachelor's degree in the above-mentioned fields or related fields in combination with two (2) additional years of experience may be accepted in lieu of the Masters degree.

Work Experience


  • Minimum two (2) years of relevant experience, in any of the following: budget preparation, monitoring, financial management, reporting for projects or programme, or other related fields is required.
  • Experience working with international and multilateral development organizations is preferred.
  • Knowledge of UN rules and procedures in Grant, Procurement, Finance, and administrative rules and regulations is an asset.
  • Previous experience working with donors and government bodies is preferred.
  • Experience in the usage of Google Suite applications is an asset.

Language


  • Fluency in English is required.

Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.
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