Relations & Security Administrator

1-3 years
a month ago
Job Description

Client: Oil and gas company focuses on exploration and production of crude oil and natural gas.

Location: Sathon, Bangkok

Type of hiring: Yearly Contract

Overview:

  • Act as a shared resource within the Relations & Security Thailand Department to support organizational objectives.
  • Conduct document processing in line with internal and external requirements.
  • Monitor compliance practices, handle correspondence, manage documents, and maintain related management systems to ensure accuracy and currency of records.
  • Provide support for BPM processes related to team activities, attend meetings, and follow up on agreed-upon action items. Perform additional duties as instructed by the supervisor.

Responsibilities:


  • Generate Service Requisition and Purchase/Service Order for all ER&S activities using BPM.
  • Monitor and track the approval process of routing documents on BPM.
  • Process payments, ensuring the accuracy of Work Acceptance Notification (WAN)/Goods Receipt (GR) entries with documents.
  • Ensure completeness and availability of supporting documents with appropriate approvals from company representatives, aligning with compliance standards.
  • Manage correspondence, data, and document management systems.
  • Prepare and maintain records for Gift & Entertainment and Sponsorship & Donation documents for R&ST.
  • Provide support in coordinating with other internal functions and the R&S team at the oversea office.
  • Assist in coordinating with external stakeholders on various occasions as assigned.
  • Handle any other business under the coverage of R&ST as assigned by the direct supervisor.

Qualifications:


  • Bachelors Degree in any field.
  • At least 1 year of working experience in general administration or related functions.
  • Good command of written and spoken Thai and English.
  • Strong interpersonal skills, including experience in dealing with internal and external functions, administration, data & document management.
  • Ability to prepare official letters and documents and maintain a record log.
  • Awareness of communication skills, particularly in delicate and sensitive communications.
  • Moderate to advanced IT literacy, capable of using a wide range of software (e.g., MS Office, Outlook, PowerPoint, Illustrator, Photoshop). Proficient in using SAP (or similar) systems at a user level.
  • Good team player, capable of working independently, under pressure, and committed to hard work.
  • Pleasant personality, energetic, adaptive, and a fast learner.
  • Proactive with a positive and creative mindset.

JOB TYPE

Industry

Other

Function

Skills

SAP
compliance practices
IT literacy