Job Title

Project Manager

Job Description Summary

Provides professional project management experience to designated projects and assignments at a client site, campus, and facilities.

Job Description

Project Specific:

1.1 - Scope Management

Provide governance and functional support to the project team.
Define project scope, clearly outline project objectives, deliverables, and key milestones.

1.2 - Planning/Scheduling

Interface with project delivery team members with regard to schedule status.
Ensure schedule is aligned to contractual timings where applicable.
Ensure schedules are rigorous in terms of their practical construct.
If required, assist with stakeholder management to explain schedule slippage.

1.3 - Procurement Management

Provide functional support to the project to enable the appropriate delivery of the procurement process.
Leverage the procurement process and learnings across the project team to provide increased effectiveness on individual projects.

1.4 - Budget Management

Develop detailed budgets with consultant teams and create a comprehensive budget that includes all potential costs, such as labor, materials, and overheads.
Resource allocation, assign resources efficiently to ensure optimal use of time and budget.
Regular Financial Reviews, conduct periodic financial reviews to compare actual spending against the budget.
Cost Tracking, implement a system for tracking costs in real-time.
Variance Analysis, analyze any variances between budgeted and actual costs, and adjust plans accordingly.

1.5 - Project Control & Risk Management

Monitor and review project performance at a high level by regular review of the defining project control metrics of progress and performance management, schedule status against planned, productivity factors and budget performance.
Monthly review of project progress, financial performance and risk management.
Provide support to the project in terms of project controls resources, including personnel, systems and hardware.
View a reduction in tender/ forecast margin as a loss and an improvement on budgeted margin a success.
Review the mandated reports and investigate any irregularities.
Identify potential financial risks and develop mitigation strategies.
Set aside a contingency budget to handle unexpected expenses.
Provide functional risk support to the projects to enable the appropriate delivery of the risk management process.
Review Project Risk Registers to ensure analysis is fully complete and adequate on all projects delivered.
Ensure Risk Treatment plans are complete and effective.
Sound working knowledge of quantitative analysis inputs and outputs to guide proper decision making.
Monitor the effective and accurate interface between Risk Management, project schedule, project financials and other project & commercial management processes.
Leverage risk management learning's from individual projects and communicate to broader business unit.
Drive the action plans from lessons learnt sessions and drive a No Blame culture within project team.

1.6 - Stakeholder Management, Communication & Document Control

Maintain clear and consistent communication with stakeholders regarding project financial status.
Negotiate with vendors and suppliers for better rates and terms.
Build strong relationship with clients and customers both internal and external .
Assess the effectiveness of the project team's communications outcomes with the critical project stakeholders.

1.7 - Performance Management

Monitor the performance of the project team to ensure productivity and efficiency.
Invest in training for the project team to improve skills and efficiency.

1.8 - Contract Management

Prepare, review and obtain agreements to enter into contract with clients and supply chain.
Thoroughly review contracts to ensure they are financially favorable and terms are clear.
Verify evidence of compliance with contract terms for extension of time and variations.
Manage change orders efficiently to avoid scope creep and additional costs.

1.9 - Reporting and Documentation

Prepare regular financial reports for stakeholders to keep them informed of the project's financial health.
Maintain detailed documentation of all financial transactions and decisions.
Check to ensure the Cushman & Wakefield Project Management Methodology (PMM) is being followed.
Provide oversight and functional support to the projects to ensure the delivery of the PMM processes.
Closely review the project reports and assess and manage the performance of the Project Manager and the project team under control.
Leverage the allocation of expertise and learnings across the projects to provide increased effectiveness at individual project levels.
Ensure lessons learned and project review findings are actioned and share with the teams and peers.

1.10 - Quality Management

Implement quality assurance processes to avoid costly rework.
Ensure client satisfaction to avoid penalties and enhance the possibility of future projects.
Lead all activities and provide functional support on projects to enable the appropriate delivery of quality outcomes. Leverage quality learnings from individual projects across all projects.
Facilitate, lead and influence to achieve a culture of quality and continuous improvement within the project team.

1.11 - Project Closure

Conduct a final review of the project's financial performance.
Document lessons learned regarding financial management for future projects.

Requirements

Degree in project management, construction management, civil engineering, mechanical or electrical engineering (or a related field).
At least 5 years construction, development, and mission critical industry experience.
Proven track record of successful fit out and construction project delivery.
Achieved industry recognized professional qualification, such as RICS, COIB, AIPM (CPPD), PMP, MSP, ICE or similar.
Industry specific training in contracts and procurement.
Proficiency in project management software (e.g., Project, Primavera, Procore) and other relevant tools

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