Primary Responsibilities

Manage and oversee the Group CEO's complex calendar, including scheduling high-level meetings, board sessions, and strategic engagements across multiple time zones.
Coordinate internal and external communications on behalf of the CEO, acting as a key liaison with senior executives, stakeholders, partners, and board members.
Prepare, review, and manage confidential documents, reports, presentations, and briefing materials for executive and board-level meetings.
Support strategic initiatives by tracking key projects, deadlines, and follow-ups to ensure timely execution across business units.
Organize and coordinate domestic and international business travel, including flights, accommodation, visas, and detailed itineraries.
Facilitate executive meetings by preparing agendas, recording minutes, and ensuring follow-through on action items.
Collaborate with cross-functional teams to ensure alignment on priorities, corporate activities, and executive directives.
Maintain strict confidentiality and professionalism in handling sensitive corporate information.
Support corporate events, investor meetings, and high-profile engagements as required.
Manage the CEO's personal calendar, appointments, and private commitments, ensuring seamless integration with business schedules.
Maintain and organize personal records, documents, and confidential information with the highest level of discretion.
Act as a trusted point of contact for personal matters, ensuring efficiency, privacy, and reliability at all times.

Qualifications & Requirements

Bachelor's degree in Business Administration, Management, or a related field.
Minimum 5+ years of experience supporting C-level executives, preferably in a multinational or luxury brand environment.
Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks under pressure.
Strong interpersonal and communication skills, with the ability to interact confidently with senior stakeholders.
High level of discretion, integrity, and professionalism in handling sensitive information.
Proficiency in Microsoft Office Suite and digital collaboration tools.
Experience in travel coordination, event planning, and executive office management.
Fluent in English (written and spoken); additional languages are an advantage.
Strong problem-solving skills with a proactive and solution-oriented mindset.
Flexibility to work beyond standard hours when required.

Executive Assistant to Group CEO