Our company is seeking candidates who can perform effectively in high-pressure environments while coordinating directly with the CEO to ensure smooth operations.

Responsibilities

Provide high-level executive support to the CEO, including calendar management, meeting coordination, and business correspondence
Coordinate cross-functional projects and follow up with internal teams to ensure timely execution and alignment
Prepare presentations, reports, meeting summaries, and strategic business documents for management discussions
Conduct market research, competitor analysis, and business insights to support strategic decision-making
Act as a communication bridge between the CEO and internal/external stakeholders, including regional and international teams
Coordinate domestic and international travel arrangements, meetings, and business itineraries
Support the CEO in strategic planning, operational follow-ups, and special business initiatives
Utilize AI tools, automation platforms, and productivity technologies (e.g. ChatGPT, Open Claw, workflow automation tools) to improve working efficiency
Handle confidential matters with professionalism and discretion
Take ownership of ad hoc assignments and fast-paced business tasks as assigned by the CEO

Qualifications

Minimum 3-5 years of experience in Executive Assistant, CEO Office, Business Coordination, Project Management, or related roles
Experience supporting C-level executives is highly preferred
Strong organizational, analytical, and problem-solving skills
Excellent communication and stakeholder management abilities
Ability to manage multiple priorities in a fast-paced environment
Fluent in English and Chinese (spoken and written)
Proficient in Microsoft Office (especially PowerPoint and Excel)
Comfortable using AI tools, automation platforms, and productivity technologies
Proactive, detail-oriented, adaptable, and able to work independently
Possess a valid driving license and able to travel as required

Executive Assistant to CEO