Position Overview

The Senior Accountant / Logistics & Admin Executive is responsible for overseeing financial and accounting operations, while managing logistics, importation, and administrative functions in Thailand. The role ensures compliance with Thai accounting standards, tax regulations, Thailand FDA (TFDA) requirements, Thai Customs laws, and internal company policies, supporting efficient business operations within a regulated medical device environment.

Essential Job Functions

Accounting & Finance

Handle full-set accounting in day to day transactions, month-end and year-end closing with
reports that are reliable, accurate and valid
Timeliness preparation and submission of financial statements, management reports, cash flow forecasts and all local statutory reports
Control and monitor actual expenses against budget and cashflow management
Ensure compliance to company policies, with Thai accounting standards, tax regulations, and statutory requirements
Prepare and file VAT, WHT, corporate income tax, and other statutory filings
Liaise with external auditors, tax consultants, banks and any local authorities as required
To review and improve all processes including Importation accounting (Flowchart, Deposit, Final
Invoice) and Tax accounting
Develop and/or improve SOP
Support regional finance reporting and internal audits as required

Logistics & Importation

Coordinate importation and shipment activities for medical devices in compliance with Thailand FDA
(TFDA) and Thai Customs Department requirements, including customs clearance and delivery
schedules.
Prepare, review, and manage import permits, shipping documents, customs declarations, invoices,
packing lists, and airway bills/bills of lading
Liaise with overseas manufacturers, local distributors, freight forwarders, customs brokers, and logistics
service providers
Prepare and validate freight and importation cost quotations from forwarders.
Draft and process importation-related invoices in coordination with Finance
Monitor shipment status end-to-end and resolve customs, regulatory, or logistics issues
Ensure importation activities align with TFDA product registration status and licensing scope
Maintain accurate importation, shipment, and distribution and traceability records to support TFDA
inspections and post market surveillance.
Generate monthly shipment and importation reports for internal and regulatory use
Coordinate with Manufacturers and QA on product defects, non-conformities, CAPA, and quality issues
Conduct local distributor and warehouse audits in accordance with TFDA Good Distribution Practice for Medical Device (GDPMD)
Ensure compliance with TFDA Good Distribution Practice for Medical Device (GDPMD)
Review logistics contracts and agreements liaising between internal teams and clients

Administrative & Office Support

• Oversee general office administration and vendor management

• Manage contracts, renewals, and service agreements (office lease, utilities, service providers)

• Support HR administration, staff claims, and purchase requisition

• Maintain company records, licenses, and statutory documents

• Provide administrative and operational support to Management as required

• Any ad hoc tasks and projects as required

Qualification & Experience

Bachelor's degree in Accounting, Finance, Business Administration, Logistics and warehouse
management or related field
Minimum 5–8 years of relevant experience in accounting and logistics operations
Strong knowledge of Thai tax laws, accounting standards, and statutory compliance
Hands-on experience in logistics, importation, and TFDA-regulated industries (medical devices
preferred)
Familiarity with TFDA GDPMD and customs clearance processes
Proficient in Microsoft Excel and accounting systems (e.g. xero)
Strong organizational, analytical, and problem-solving skills
Ability to manage multiple functions independently
Proficient in Thai and English (written and spoken)

Skills & Competencies

• Good management skills

• Fluent English with excellent writing and verbal communication skills

• Result oriented, can work with minimal supervision, and willing to assume increasing levels of

responsibilities

• Computer literate with advanced skills in Microsoft Office (Word, Power Point, etc..)

• High attention to detail and accuracy

• Strong regulatory and compliance mindset

• Effective stakeholder coordination and communication

• Proactive, hands-on, and solution-oriented

• Ability to work independently and cross-functionally

Senior Accountant/Logistics & Admin Executive