About KAIA Koh Phangan
KAIA Koh Phangan is an ultra-luxury beachfront resort on the northeastern coast of Koh Phangan, Thailand. It is the island's first high-end tented resort, offering immersive outdoor hospitality in a natural setting with ocean views and sustainable design.
About the Role
We are seeking an experienced Accounting Manager to oversee financial operations across the pre-opening and operational phases. The role ensures financial accuracy, effective controls, system implementation, and supports budgeting, forecasting, and compliance.
Key Responsibilities
1. Pre-opening
Finance Setup & Compliance
- Collaborate with Corporate Asset Management and the Resort Manager to establish the chart of accounts and financial reporting structure
- Translate and implement KAIA standards, policies, and controls within the Finance function
- Develop and document accounting policies, procedures, and internal controls
- Ensure compliance with local regulations and company requirements
Systems & Process Implementation
- Support the setup and implementation of accounting and financial systems
- Coordinate necessary customization and integration with PMS, POS, and inventory systems
- Establish financial workflows, approval processes, and reporting structures
Budgeting & Financial Planning
- Assist in preparing the pre-opening budget
- Track expenses against budget and report variances
- Support forecasting and financial planning activities
Team & Stakeholder Coordination
- Participate in recruitment and training of Finance and Accounting team members
- Coordinate with internal departments and project teams on financial processes
Interim Purchasing & Receiving
- Assume interim responsibility for Purchasing and Receiving of OS&E and FF&E
- Coordinate procurement processes, including quotations, purchase requests, purchase orders, and delivery tracking
- Work closely with project management and department heads to schedule and verify deliveries
- Oversee receiving processes, ensuring accurate documentation and reconciliation
- Maintain OS&E and FF&E registers in accordance with accounting policies
- Implement stock control and storage procedures to safeguard assets
2. Resort Operations
Finance & Accounting
- Maintain a thorough understanding of the resort's financial reporting structure and general ledger
- Ensure accurate and timely month-end, quarter-end, and year-end closing
- Oversee bank reconciliations, payment processing, and cash management
- Support budgeting and forecasting processes
- Monitor departmental financial performance and cost controls
- Coordinate audit activities and ensure compliance
- Supervise Accounting and General Ledger functions
Purchasing, Inventory & Cost Control
- Transition interim purchasing duties to an oversight role once a dedicated Purchasing function is established
- Oversee inventory and cost control processes, including stock counts and variance reconciliation
- Review and approve purchase orders and supplier invoices within delegated authority
Budgeting, Forecasting & Financial Analysis
- Support preparation of annual operating budgets and CAPEX plans
- Prepare rolling forecasts and financial outlooks
- Provide financial analysis and performance insights
Leadership & General Responsibilities
- Lead, guide, and develop Finance team members
- Foster a culture of accuracy, integrity, and service excellence
- Support sustainability and responsible financial practices
- Perform other duties as assigned
Education
- Bachelor's degree in Accounting, Finance, or related field
- Professional certification (CPA or equivalent) is highly desirable
Experience
- Minimum 5 years experience in Accounting or Finance
- Experience in hospitality, resort, or luxury environments preferred
- Pre-opening experience is a strong advantage
Skills
- Strong understanding of accounting principles, financial reporting, budgeting, forecasting, and cash flow management.
- Familiarity with hospitality accounting systems and PMS/POS integrations.
- Excellent attention to detail with strong analytical and problem-solving skills.
- Demonstrated leadership and team management capabilities.
- Effective communication skills in Thai and English.
Personal Attributes
- Strong integrity and accountability
- Organized, adaptable, and hands-on
- Calm and solution-oriented
- Comfortable in a dynamic environment
