Accounts Payable Associate

About the Company

Resources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 5,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

About the Role -

The key Accountabilities are, but not limited to:

• Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines.
• All account queries and disputed to properly communicated with vendors, agencies, and within Resources internal team
• Processing of all staff expense claims against weekly timetable
• Payment of intercompany and overseas suppliers and RTCI’s
• Prompt and efficient handling of all supplier/staff/client queries
• Management of all filing requirements both written and online where appropriate.
• Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals
• Ensure prompt resolutions of any account queries and disputes
• Supplier reconciliations within monthly timetable
• Payment of intercompany and overseas suppliers are within guidelines and on time
• Ensuring all internal record management is maintained to comply with all audit standards.

Qualifications - Experience/Qualifications

• 1 – 4 years of experience in AP role
• Worked in a fast-paced high volume AP role will be a benefit
• Experience in media/advertising industry is an advantage but not necessary

Required Skills

• Financial accounting knowledge, particularly in accounts payable
• Sound knowledge of Spreadsheet and analysis skills

Preferred Skills

• Knowledge of BCC systems
• Intermediate skills in Excel