Accounts Payable Officer

Key Job Purpose:

• Lead endtoend Accounts Payable operations,ensuring timely, accurate processing of vendor, intercompany, and employeeclaims in full compliance with procurement, travel, and internal controlpolicies.
• Oversee vendor and employee payment cycles(GIRO, cheque, TT), ensuring cash flow discipline, payment accuracy, and strongbanking controls.
• Ensure proper expense recognition and APrevaluation in accordance with accounting standards, including periodendclosing, accruals, and foreign currency remeasurement.
• Drive continuous process improvement andautomation within AP, strengthening efficiency, compliance, and audit readinessacross the function.
• Manage regional intercompany billing,confirmations, and crosscharging through timely issuance of debit/credit notesand reconciliations.
• Own GST compliance for AP, including permitreconciliation, GST submissions, bank deductions matching, and liaison with taxadvisors and regulators.
• Supporting treasury functions with backup whenTreasurer goes on leave.

Job Responsibilities:

• Review and ensure staff travel and expense claims are accurately accounted for with correct G/L, cost centre, and order numbers, in compliance with the Travel and Expense Policy, and follow up on any discrepancies or issues.
• Review and ensure purchase orders raised by various departments are correctly accounted for with proper G/L, cost centre, and order numbers, and accurately matched to supplier invoices.
• Post intercompany invoices without purchase orders, ensuring all required approvals are obtained prior to posting.
• Execute payment runs and prepare payments as follows:
• a) Biweekly payments for staff claims and invoices under COD terms.
• b) Monthly payments to local, overseas, and intercompany vendors via GIRO, cheque, and telegraphic transfer (TT).
• Perform intercompany reconciliations and complete them within two working days (2WD), resolving reconciling items in a timely manner.
• Prepare and analyse departmental expense reports and distribute them to respective Heads of Department (HODs).
• Respond to vendor inquiries regarding invoice issues, discrepancies, and payment status in a timely and professional manner.
• Generate debit notes (DN) and credit notes (CN) for expenses crosscharged to regional affiliates.
• Reconcile and match GST permits against bank deductions and GST trade reports to ensure accuracy and compliance.
• Ensure GST and withholding tax (WHT) compliance in the recording and payment of invoices.
• Prepare and reconcile GST submissions in accordance with statutory requirements and timelines.
• Drive continuous improvement initiatives within the Accounts Payable process to enhance efficiency and controls
• Provide coverage when the Treasurer is unavailable.
• Monitor daily cash positions and bank balances
• Support Cash flow forecast
• Ensure all monthend closing activities are completed within established deadlines.
• Perform monthly balance sheet reconciliations for assigned accounts to ensure accuracy and completeness.
• Support annual financial audit and prepare of audit schedules
• Responsible fordocumentation of AP process for J-SOX
• Support other Finance activities as and when assigned
• Good filing system of documents / record retention

Job Requirements:

• Min Diploma in Accountancy or equivalent with 2- 3 years of relevant working experience handling full spectrum of Accounts Payable and financial reporting in an MNC environment
• Good knowledge of SAP and Concur System. Excellent Excel skill preferred.
• Independent, strong analytical skills, meticulous and a team player, able to build rapport with requestors/vendors, flexibility to change