Responsibilities:
Invoice Processing:
- Review, verify, and process vendor invoices for accuracy, ensuring that the correct amounts, invoice numbers, and payment terms are applied.
- Ensure compliance with company policies and ensure proper authorization for invoice payments.
Vendor Management:
- Maintain positive relationships with vendors and address any discrepancies or issues related to billing or payments.
- Resolve vendor inquiries in a timely and professional manner.
- Ensure timely payments are made to avoid late fees and disruptions in the supply chain.
Account Reconciliation:
- Reconcile accounts payable transactions by verifying data and reconciling vendor statements to company records.
- Investigate and resolve any discrepancies between supplier invoices and internal records.
Payment Processing:
- Prepare and process payments, including checks, wire transfers, and ACH payments, in accordance with payment schedules.
- Ensure that payments are made in a timely manner while maintaining accurate records.
General Ledger Maintenance:
- Record accounts payable transactions into the company's accounting system (e.g., SAP, Oracle) in a timely and accurate manner.
- Ensure proper coding of invoices to the correct cost centers and accounts.
Compliance and Reporting:
- Assist with month-end and year-end closing by preparing accounts payable reports, providing reconciled statements, and supporting documentation for auditors.
- Maintain accurate records of financial transactions and ensure compliance with internal control procedures.
- Ensure adherence to tax regulations related to accounts payable, including VAT and withholding tax compliance.
Cost Tracking and Reporting:
- Monitor the overall accounts payable process to ensure that all costs are accurately tracked and reported in alignment with cost centers.
- Assist in the preparation of internal reports for management related to accounts payable, vendor payment schedules, and cash flow projections.
Other Tasks:
- Assist with process improvements related to accounts payable procedures, including automation and system enhancements.
- Collaborate with internal departments (procurement, finance, etc.) to improve workflow efficiency.
Qualifications:
- Bachelor's degree in Accounting, Finance, or related field.
- Proven experience in accounts payable or a similar accounting role, preferably in a manufacturing or automotive parts industry.
- Strong understanding of accounting principles and financial reporting.
- Proficient in accounting software (e.g., SAP, Oracle) and Microsoft Office Suite (Excel, Word).
- High attention to detail and ability to handle large volumes of transactions accurately.
- Excellent organizational, problem-solving, and communication skills.
- Ability to work independently and meet deadlines.
- Good Command in English (Chinese will be advantage)
