Admin Executive - Facilities Operations

Roles & Responsibilities

Location : Sembwang

Work Hours: Monday - Friday 9:00am to 6:00pm

Competitive Salary: $2,800 - $3,500

Job Responsibilities

Coordinate with departments, clients, and contractors to ensure timely order fulfillment, documentation, and billing.

️ Manage job assignments for contractors, ensuring schedules, budgets, and costs are met.

Oversee the procurement process, including sourcing, quoting, obtaining approvals, coordinating deliveries, and managing post-delivery actions.

Communicate with clients on job requests, pricing, and approval of quotations, and issue service reports.

Manage inventory, conduct stock checks, and maintain records for machinery, equipment, and consumables.

Resolve customer complaints promptly, working with the Operations Team to find solutions.

Ensure timely billing in collaboration with the Operations Team and Finance Department.

Reconcile attendance and process labor and overtime claims based on approved timesheets.

️ Perform other administrative duties as needed.

Job Requirements

Diploma in any field.

At least 1 year of relevant experience

Proficient in Microsoft Office Skills

Strong organizational, communication, and interpersonal skills.

Ability to work independently and under pressure with attention to detail.

Interested:

If you are interested in this opportunity, please submit your resume in Microsoft Word format by clicking Apply

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform that only short-listed applicants will be notified

Carol Tan

Registration number: R23113984

EA Licence No: 12C6253