Position: Administration Manager (Admin & Facility Management)
Responsible for managing Administration and Facility Management activities, including company buildings, offices, vehicles, housekeeping, security, technicians, and contractors. The role ensures that all facilities and support services operate efficiently, safely, and according to company standards.
Responsibilities:
- Manage overall Administration & Facility Management activities.
- Manage buildings, offices, company vehicles, housekeeping, security guards, technicians, and contractors.
- Oversee maintenance and preventive maintenance to ensure facilities are safe and ready for use.
- Manage budget, cost control, vendors, and contractors, including negotiation and performance evaluation.
- Ensure compliance with Safety, Fire Protection, ISO, Audit, and company standards.
- Follow up on maintenance, repair, service, and facility issues to ensure they are completed on time.
- Manage insurance, warranties, contracts, licenses, and important documents and ensure they are complete and up to date.
- Manage company vehicles and transportation, including maintenance, insurance, and registration.
- Manage and develop the Administration / Facility Support team.
- Lead and support office renovation, relocation, and facility improvement projects.
- Coordinate with internal departments and external parties to solve problems and support business operations.
- Prepare and present facility performance, budget, and improvement plans to management.
Qualifications:
- Bachelor's degree or higher in Business Administration, Facility Management, Engineering, or a related field.
- 5–8 years or more of experience in Administration, Facility Management, General Affairs, or a related field, with experience at Supervisor or Manager level.
- Experience managing buildings, maintenance, housekeeping, security, technicians, and contractors.
- Good understanding of Facility Management, Preventive Maintenance, Safety, Fire Protection, ISO, and Audit.
- Experience in budget management, vendor management, cost control, and contract management.
- Experience in a factory, warehouse, logistics, or industrial environment is a plus.
- Experience in office renovation, relocation, or facility improvement projects is a plus.
