Job Scope:
1) Direct Support & Office Administration
- Assist with daily office tasks, including answering incoming calls and managing incoming/outgoing couriers.
- Assist in arranging site visits and meetings.
- Process procurement requisitions (including non-stock items) and staff claims (e.g. handphone reimbursements, entertainment claims).
- Administer subscriptions, business gifts/hampers, and provide coverage for other admin staff when the need arises.
2) Facility & Equipment Coordination
- Help monitor and arrange maintenance for office equipment (e.g. water and coffee dispensers) and the office security system.
- Manage parking administration, including issuing carpark coupons and collecting charges.
- Coordinate telecommunication requests (PABX, Telco lines) by receiving requests, arranging site surveys, and scheduling installations.
- Assist with visitor system applications (JI/PCS, JI/VMS/SIT).
3) Documentation & Financial Support
- Compile data and prepare documents to assist with Budget/Capex planning and Turnaround preparation (including invoicing and cost recovery from complex downstream companies).
- Assist in preparing documentation for tenders and contracts.
- Help coordinate, compile, and submit information for internal initiatives (safety and newsletter).
Requirements:
- Minimum GCE O level or equivalent qualifications
- Possess 2 years of relevant experience
- Proficient in MS Office (MS Excel and MS Word)
- Candidates with SAP working knowledge will have an added advantage
- Positive working attitude, organized and details-oriented
- Good interpersonal and communication skills
- Entry level candidates will also be considered
Attractive salary commensurate with qualifications and experience will be offered to the right candidate, including the following elements of our Total Rewards package:
- Service Benefits (0.25 month to 0.5 month + $500 annually based on years of service)
- Location Allowance
- Medical Outpatient/Dental Subsidy & Hospitalization & Surgical Benefits for Spouse & Children
- Comprehensive Insurance Coverage
- Holiday, Sports and Wellness Subsidies
- Daily Shuttle Bus Service to and from the office in Jurong Island to Jurong East MRT
