Key Responsibilities
1. Airport Pass & Regulatory Coordination
- Prepare and submit Airport Pass documents in compliance with AOT requirements
- Verify document completeness and ensure alignment with regulatory standards
- Coordinate with internal teams and external authorities for submissions
2. Memo & Documentation Control
- Prepare internal memos based on business requests
- Validate supporting documents to ensure compliance with company and accounting policies
- Maintain proper filing for audit and record-keeping
- Follow up on approvals and outstanding items
3. Reimbursement Processing
- Review and process reimbursement requests accurately via K2 system
- Ensure completeness of supporting documents
- Track and follow up until completion
4. Office & Operational Support
- Monitor office supplies and coordinate PR/PO for procurement
- Support meeting arrangements, transport coordination, and ICT requests
- Assist in tracking company assets and handling facility-related matters
- Perform other assigned administrative duties
5. Regulatory Affairs Support
- Prepare and review documentation related to Excise Tax (GWP, tester, samples and newness for perfume products) in compliance with regulatory requirements
- Coordinate with internal teams and external authorities to ensure timely and accurate submissions
- Support other regulatory or compliance-related tasks as assigned
6. Executive Support
- Assist the Vice President on business coordination tasks when required
- Support meeting preparation and follow up on action items
- Coordinate with stakeholders to ensure timely task execution
Qualifications
- Bachelor's degree in Business Administration, Accounting, or related field
- 0–2 years of experience in administrative or coordination roles (fresh graduates welcome)
- Strong organizational and time management skills
- High attention to detail and accuracy
- Proactive, responsible, and able to follow through tasks independently
- Good interpersonal and coordination skills
- Ability to work under pressure and meet deadlines
- Good English communication skills (spoken and written) is a plus
