Administrative Officer

Responsibilities

• Greet and assist all company visitors, manage visitor registration, and answer incoming calls.

• Update internal data such as staff asset list, locker key etc.

• Handle company courier and postage.

• Monitor & purchase office stationery and office's supply and follow up until delivery complete.

• Maintain the general filing system and collect receipts for corporate card expenses, as well as other related

team documents.

• Gather and prepare reports on expenses such as electricity, monthly mobile phone bills, and other relevant costs.

• Coordinate with building management and external service providers for office maintenance and facility-related matters.

• Regularly check and ensure the office environment is in good condition, including office equipment, lighting, and work areas, as well as monitor housekeeping services to ensure cleanliness and orderly work.

• Assist in preparing and processing Visa, Work Permit, SSO, Tax ID, 90 days report for foreign employee.

• Assist new foreign employee in opening bank account.

• Assist in organizing business travel arrangement such as air ticket, accommodation, travel insurance,

travel visa, etc.

• Assist in organizing company activities such as monthly activity, townhall, anniversary, company outing etc.

• Other tasks as assigned by supervisor.

Education

• Bachelor's degree in any field

Qualifications

• Minimum 1 year experienced in admin officer or related field, a new graduate is also welcome.

• Good command of English.

• Be attentive to accuracy, work with strong attention to detail, and maintain strict confidentiality of all information.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office software.

• Good personality, good interpersonal skills, team player, service-minded, proactive, and strong in problem-solving with a can-do attitude.

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures.

• Strong coordination, organizational, and multitasking skills, with the ability to manage multiple priorities effectively.

• Able to work outside office.

What you will get from ATA IT :

• 14 days vacation in the first year
• Health insurance for staff & families
• Life insurance
• Dental cost for staff & families
• Provident fund
• Monetary Assistance (Childbirth, Funeral, Basket Visit)
• Annual Party
• Monthly Activities- Staff Birthday & Company Activities
• Annual Health Check
• Work from Home Policy