Job Description: Administrative Officer (Thailand)
The Administrative Officer will support day-to-day office operations, ensure smooth internal workflows, coordinate with internal teams and external partners, and manage documentation and administrative tasks. This role is important for maintaining an efficient working environment in a fast-moving tech startup.
Key Responsibilities
1. Office Administration
- Manage daily office operations, facilities, office supplies, and equipment maintenance.
- Coordinate with vendors, service providers, and building management.
- Handle office maintenance requests and ensure a clean, functional workspace.
- Support procurement of office materials and monitor inventory levels.
2. Documentation & Records Management
- Prepare, organize, and maintain company documents, contracts, invoices, and internal records.
- Assist in drafting letters, reports, and meeting minutes.
- Ensure all documents comply with company policies and Thai regulatory requirements.
3. HR & Employee Support
- Support HR tasks such as onboarding, offboarding, attendance records, and leave management.
- Assist in maintaining employee database and updating HR documents.
- Coordinate staff welfare activities (team events, training, benefits coordination).
4. Finance & Compliance Support
- Assist with petty cash handling, expense reimbursements, and invoice preparation.
- Coordinate with Finance team for monthly closing documents.
- Support company compliance filings with government agencies when required.
5. Management & Operations Coordination
- Schedule and organize meetings, appointments, and company calendars.
- Coordinate travel arrangements (tickets, hotels, itineraries).
- Support management with administrative tasks and ad hoc assignments.
Qualifications
- Bachelor's degree in Business Administration, Management, or related field.
- 13 years of experience in administrative or office support roles (startup experience is a plus).
- Good command of Thai and English communication skills.
- Proficient in MS Office / Google Workspace (Docs, Sheets, Calendar).
- Strong organizational skills with attention to detail.
- Positive attitude, problem-solving mindset, and ability to work independently.
Preferred Skills
- Experience supporting HR or finance functions.
- Familiarity with government processes (DBD, Social Security, Revenue Department).
- Ability to multitask in a fast-paced environment.
- Service-minded personality and good interpersonal skills.
Contact us.
Email : [Confidential Information]
