〔Job Profiles〕
This role is focused on the high-level organization of business records and administrative efficiency. We are looking for a disciplined professional who finds satisfaction in order, clarity, and meeting logistical deadlines.
〔Job Responsibility〕
- Data Collection & Documentation: Proactively gather all physical and digital business records (contracts, shipping documents, and official correspondence) from various departments to ensure the file set is complete.
- Outsource Coordination & Logistics: Serve as the primary liaison for the outsourced finance firm. You will manage the schedule for document handovers, track pending requests from their team, and ensure they receive all necessary information on time.
- Archiving & Retrieval Management: Build and maintain a highly intuitive digital and physical filing system. You must ensure that any document requested by management or auditors can be retrieved on time.
- Liaison with Authorities & Third Parties: Handle the physical delivery or pick-up of official documents to/from government offices, banks, or the outsourcing firm's office as required.
〔Job Qualification〕
- Education: Diploma or Bachelor's degree in any field. (Non-business majors are welcome to apply if they possess strong organizational skills).
- Experience: 0–2 years of experience in administration or office support. Fresh graduates with a strong work ethic are encouraged to apply.
- Skills: Proficient in Microsoft Office (Word, Excel) and basic digital scanning/filing tools.
- Core Competencies:
- Extremely Detail-Oriented: You enjoy cross-referencing lists and ensuring nothing is missing.
- Strong Sense of Responsibility: You understand that if a document is lost, it affects the whole company.
- Diligent & Hardworking: You are willing to roll up your sleeves to get the filing done and follow up with colleagues persistently.
