The Paperwork and Office Administrator is responsible for managing daily administrative operations, maintaining organized filing systems, processing documentation, and ensuring smooth office functionality. This role requires strong attention to detail, organizational skills, and the ability to handle multiple tasks efficiently.
Key Responsibilities
Document Management
- Process, review, and file incoming and outgoing paperwork
- Maintain physical and digital filing systems with accurate organization
- Scan, copy, and distribute documents as needed
- Ensure document retention policies are followed
- Create and update forms, templates, and standard operating procedures
Office Administration
- Manage office supply inventory and place orders when needed
- Coordinate office maintenance and repairs
- Handle mail distribution and package management
- Maintain reception area and common spaces
- Support meeting preparation including room setup and materials
Data Entry and Record Keeping
- Input data accurately into databases and spreadsheets
- Update client files, vendor records, and employee information
- Generate reports and compile information for management review
- Ensure data accuracy and completeness across all systems
