Asset Management Analyst

Job Highlight

This is an excellent opportunity to contribute to the efficient and effective management of UNOPS assets and financial reporting processes. The position offers exposure to a wide range of asset management activities, system improvements, and knowledge management initiatives, providing valuable experience in a global organization.

About The Group

The Finance Group serves as a strategic partner and fiduciary advisor, ensuring transparent, accountable, and effective resource management across UNOPS. The Group defines financial strategy in alignment with organizational goals, establishes finance policies, systems, and processes, and leads corporate budgeting to enable full cost recovery and ensure long-term financial sustainability. Throughout the project lifecycle, the Finance Group provides expert guidance, oversight, and tailored financial solutions. Responsibilities include delivering comprehensive financial and corporate performance reporting, strengthening financial capacity across the organization, and continuously enhancing resource planning and allocation. In addition, the Finance Group prepares and oversees the implementation of finance-related policies, upholding the highest standards of financial stewardship and supporting UNOPS in achieving operational excellence and fiscal responsibility.

Role Purpose

Please note this vacancy is only open to UNOPS internal personnel

The Asset Management Analyst is responsible for providing support in asset management, inventory management and financial reporting, ensuring the accuracy and completeness of asset data within the UNOPS ERP system. The role involves review and approving of asset management transactions, preparation of periodic reports, supporting physical asset verification processes, and contributing to the maintenance of a strong control environment around financial reporting related to asset management. Moreover this role involves review and validation of data for inventory submissions, capitalizing the same on a periodic basis and inventory data collection.

Functions / Key Results Expected

Please note this vacancy is only open to UNOPS internal personnel

Asset Management and Financial Reporting

• Financial oversight & reconciliation: Lead the quarterly reconciliation and analysis of in-transit asset data, ensuring accurate and timely consolidation into corporate financial reports.
• Transaction approval & compliance: Manage the review and approval workflow for asset recognition, movements, and derecognitions (including disposals and impairments). Validate entries within the UNOPS ERP system to guarantee absolute accuracy, completeness, and alignment with UNOPS financial policies.
• Monitor, coordinate, and execute asset management workflows during quarterly and year-end financial closure processes, managing risk and ensuring strict adherence to critical book-closure deadlines.
• Audit readiness & quality assurance: Oversee documentation review processes to enforce strict compliance with internal control frameworks. Ensure all required supporting documentation (e.g., procurement records, physical verification reports) is systematically maintained in the ERP to secure clean audit ratings.
• Physical verification leadership: Direct the substantive planning, execution, and post-verification phases of the bi-annual physical asset verification process, authorizing subsequent adjustments, impairments, and disposals.
  
  

Knowledge Management & Process Optimization

• Capacity building & training: Drive the organizational knowledge management strategy for asset management by designing, overseeing, and delivering targeted training programs and materials for global personnel.
• Process architecture: Author and maintain comprehensive Standard Operating Procedures (SOPs) and institutional process maps to standardize workflows across the organization via the UNOPS Policy and Process Portal.
• Communities of Practice : Represent the function in cross-functional working groups and Communities of Practice (CoPs), contributing strategic insights and fostering knowledge-sharing across the organization.
• Continuous improvement: Critically evaluate asset management systems, tools, and policies; formulate strategic feedback and implement system enhancements to drive operational efficiency.
  
  

Risk management, governance & internal controls

• Internal control: Establish, monitor, and enforce internal control to detect and prevent unauthorized asset disposals, and ensure segregation of duties within the ERP system.
• Audit Liaison: Serve as the primary focal point and subject matter expert for internal and external auditors (such as the UN Board of Auditors), defending asset accounting treatments and managing the swift implementation of audit recommendations.
  
  

Inventory management

• Inventory capitalization: Validate and sign off on inventory data submissions, ensuring accurate periodic capitalization transactions and systematic data collection utilizing corporate reporting tools.
• Capacity building: Knowledge management strategy for inventory management by assisting in designing, overseeing, and delivering targeted training programs and materials for global personnel.
  
  

Education Requirements

Required

• Bachelor's degree (or equivalent) in Finance, Accounting, Business Administration or other disciplines with 4 years of relevant experience OR
• Master's degree (or equivalent) in any of the above disciplines with 2 years of relevant experience is required.
  
  

Desired

• Knowledge of IPSAS or other international accounting standards is desired.
  
  

Please note this vacancy is only open to UNOPS internal personnel

Required

Experience Requirements

• Relevant experience is work in accounting, financial reporting and/or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.
  
  

Desired

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in asset management and/or inventory management.
• Appropriate professional accreditation or qualification in the area of accounting is desired
• Experience in the usage of ERP systems is desired.