Oversee and control all purchasing activities of the hotel to ensure compliance with policies, standards, and approved budgets.
Review Purchase Requisitions (PR) from all departments, assessing necessity, accuracy, and cost-effectiveness before proceeding.
Negotiate with suppliers to obtain quality products at the best possible price while maintaining strong vendor relationships.
Evaluate and compare suppliers by collecting multiple quotations to ensure the best value based on price and quality before issuing Purchase Orders.
Plan and coordinate purchasing schedules to meet departmental needs, considering product quality, pricing, and delivery timelines.
Coordinate with the Accounting Department for Purchase Order (PO) issuance, document verification, and payment processing.
Maintain appropriate inventory levels and ensure proper storage and disbursement following FIFO principles to minimize loss and wastage.
Maintain and update product lists, supplier information, pricing data, and purchasing records in the system accurately.
Monitor and ensure the quality of received goods, reporting any discrepancies or issues to the Purchasing Manager promptly.
Support the Purchasing Manager in developing purchasing strategies, improving supplier performance, enhancing operational processes, and supervising the purchasing team.
Qualifications
Bachelor's degree in Business Administration, Management, Hospitality, or a related field.
Minimum of 5 years experience in hotel purchasing.
Strong negotiation, cost analysis, and product quality evaluation skills.
Good knowledge of hotel-related product categories such as fresh food, dry goods, kitchen equipment, guest supplies, F&B products, and related services.
Proficient in Microsoft Office and hotel purchasing systems.
Good communication skills in English (both spoken and written).
Detail-oriented, well organized, with strong time-management skills.
Ability to multitask, prioritize tasks, and solve problems efficiently.
Strong interpersonal skills with the ability to work collaboratively across multiple departments.
