Bank Reconciliation Assistant

Job Highlight

Ensure accurate financial transactions, maintain records, and support day-to-day financial operations with a client-focused approach.

About The Group

UNOPS Bangkok Shared Service Centre (BSSC) is a global hub for cost-effective, high-quality transactional services. We enhance the operational capacity of UNOPS by providing standardized support in key administrative areas, with a core focus on personnel contract administration and payroll. The BSSC enables UNOPS offices worldwide to operate more efficiently by centralizing and streamlining essential back-office functions.

Role Purpose

The Bank Reconciliation Assistant provides financial and administrative support to ensure accurate processing of financial transactions, maintenance of proper records, and compliance with UNOPS financial rules and regulations. The Bank Reconciliation Assistant plays a key role in supporting day-to-day financial operations and contributes to the smooth functioning of the finance unit through accuracy, timeliness and a client-focused service approach

Functions / Key Results Expected

1- Implementation of Operational Strategies and Procedures

• Ensure compliance of financial transactions and documentation with UNOPS rules, regulations, IPSAS standards, and Standard Operating Procedures (SOPs).
• Assist in maintaining internal control systems to ensure accuracy, completeness, and integrity of financial data.
• Support implementation of financial and administrative processes aligned with organizational and donor/partner requirements.
• Contribute to the preparation, verification, and review of financial documentation in accordance with established workflows and approval hierarchies.
• Support adherence to audit requirements through proper filing, documentation control, and record retention.
  
  

2- Accounting and Financial Support

• Assist with the reconciliation of UNOPS bank accounts and financial institutes statements including bank charge booking and journal preparation for the adjusting entries related to FX gain and loss within the proper period.
• Assist in identifying the pending transactions, following up on all unreconciled items with field finance offices, UN entities and financial institutes for information relating to unprocessed payments and unidentified deposits, and providing regular updates to supervisor and manager.
• Flag any discrepancies between bank statements and the cash book, liaising with the Treasury team to rectify issues.
• Support in preparation of monthly Bank to Book (B2B) reports for all UNOPS bank accounts, following standard operating procedures, and flag the outstanding items or issues during reconciliation.
• Support in controlling the reconciliation rules in Treasury Management System (TMS) and maintaining the auto-matching rate to be at a high level
• Assist within proper control of the supporting documents for bank and balance sheet reconciliation and financial reports.
• Assist with the reconciliation of UNDP Service Clearance Account (SCA) on a monthly, quarterly and half-year basis including journal preparation for the adjusting entries related to service fee and FX gain and loss within the proper period.
• Support in identifying the SCA open items, investigating the improper reported transactions from UNDP, and following up for the pending transactions and correction requested.
• Assist with Corporate Prepaid cards and MasterCard monthly reconciliation including replenishment and preparation for the Bank to book reports for submission to HQ.
• Monitor the Corporate Prepaid cards and MasterCard transactions and, in case of any suspicious payments, promptly escalate to the supervisor.
• Maintain the proper digital filing system for financial records and documents and help improve controls and systems to help capture financial information.
• Assist with audit's request by providing information for reports related to Bank Reconciliation and support with ticket inquiries/ requests
• Assist GSSC teams by performing ad-hoc administrative duties, as needed, to support the office operations.
  
  

3- Administrative and Operational Support

• Maintain organized electronic and physical filing systems for financial documentation in accordance with audit and compliance requirements.
• Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
• Improvement the efficient reconciliation process through auto-matching by Kyriba system
• Facilitation the offices to the correct Internal Standard Operating Procedures in Finance for any particular issued unreconciled transactions
  
  

4- Knowledge Building and Continuous Improvement

• Participate in finance-related training and capacity-building initiatives.
• Contribute to knowledge networks and Communities of Practice (CoPs).
• Support documentation of procedures, lessons learned, and best practices.
• Contribute ideas for process improvements to enhance efficiency, accuracy, and service quality within financial operations.
  
  

Education Requirements

Required

• Secondary school (or equivalent) with 4 years of relevant experience OR
• A first-level university degree (e.g. Bachelor's Degree) in Finance, Accounting or related fields with 0 years of relevant experience are required.
  
  

Desired

• Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.
  
  

Required

Experience Requirements

• Relevant experience of work in project financial management, budgeting, cash management and financial reporting, or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems
  
  

Desired

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Experience with financial systems or ERP software is desired