A Day in Your Life at MKS:
Provide end-to-end administrative and coordination support across construction and early operations. Act as the communication hub between the project team, contractors, vendors, and management. Own travel and expense processes (Concur) and manage logistics for management site visits. Transition to operation support to the Plant Manager.
You Will Make an Impact By:
Construction Phase (Primary)
- Coordinate contractors and act as on-site focal point for document flow and approvals.
- Manage logistics for site visits (transport, accommodation, access, PPE) and prepare visitor packs.
- Organize meetings: schedule, circulate agendas, record minutes, track actions.
- Maintain compliance records (permits, inductions, incident logs) and reporting dashboards.
Travel & Expense (Concur)
- Arrange travel and accommodations for project staff; process expense claims and ensure compliance.
- Serve as local Concur support for troubleshooting and guidance.
Operations Phase (Production)
- Support Plant Manager with admin tasks: meeting cadence, rosters, visitor management, vendor coordination.
- Oversee facilities and service provider scheduling; maintain service logs.
- Update SOPs and propose process improvements for admin and logistics.
Skills You Bring:
- Diploma/Bachelor's in Business Administration, Engineering Admin, or related field.
- 3+ years experience in project/site administration or plant admin; construction/industrial setting preferred.
- Proficient in MS Office (Excel, PowerPoint, SharePoint/Teams); strong file/version control discipline.
- Experience with Concur (or equivalent T&E system) for bookings and claims will be advantaged.
- Strong English and Thai communication; clear, concise business writing.
- High reliability under time pressure; able to manage multiple parallel requests at site.
- Basic knowledge of HSE site protocols.
- Familiarity with construction documentation (submittals, RFIs, ITPs, permits).
Tools & Systems
- Microsoft 365 (Outlook, Excel, PowerPoint, SharePoint/Teams), Concur, site access/badge systems, scanner/printer.
- Company transport booking portals and preferred vendor lists.
