Responsibilities
We are seeking a highly capable, proactive, and analytical Commercial Coordinator to act as the central operational hub and executive support for Regional Commercial Team.
This is a critical hybrid role responsible for both high-level executive support and driving regional commercial operations. The ideal candidate will be an outstanding communicator, an impeccable multi-tasker, and possess a keen eye for analyzing data to create executive-level reports and presentations.
Key Responsibilities:
1. Coordination & Executive Support
- Act as the central point of contact and primary liaison between regional teams and other internal/external stakeholders.
- Manage and prioritize a complex calendar, including scheduling meetings across multiple time zones, and coordinate all travel arrangements.
- Attend key meetings to capture minutes, summarize discussions, identify key takeaways, and proactively follow up on all action items to ensure completion.
- Prepare and coordinate logistics for regional meetings, town halls, and business reviews.
2. Reporting & Analysis
- Compile, verify, and analyze commercial data (e.g., sales figures, KPIs, market data) from across the region.
- Prepare regular reports (weekly/monthly/quarterly) on performance metrics, and create ad hoc analytical reports as requested.
- Develop professional presentation slides (PowerPoint) that distill complex information into clear, concise, and impactful visuals for executive leadership.
- Assist in tracking key performance indicators (KPIs) and flagging important trends or anomalies.
3. Operational Support
- Support the tracking and progress monitoring of key commercial projects and initiatives.
- Assist in the preparation of documents, contracts, or other administrative paperwork related to the commercial function.
- Manage related administrative tasks such as expense reporting and document management.
Requirements:
- Experience: 1-2 years of experience in an Executive Assistant, Business Analyst, Coordinator, or related support role. (Experience in a regional or MNC environment is highly preferred)
Hard Skills:
- Expert proficiency in Microsoft Office Suite, particularly Excel (for analysis and reporting) and PowerPoint (for presentations).
- Strong data analysis and data management skills.
Soft Skills:
- Exceptional communication and interpersonal skills.
- Excellent ability to summarize, condense, and communicate key information.
- Proactive, highly organized, with strong attention to detail, and superior time management skills.
- Adaptable and resilient; thrives in a fast-paced, high-pressure environment.
- Absolute discretion and the ability to handle confidential information with maturity.
Languages:
- (Must-Have): Excellent professional fluency in both written and spoken English.
- (Preferred): Fluency in other regional languages (e.g., Mandarin, Japanese, Bahasa, or other Asian languages) is a significant advantage and will be given special consideration.
