Data Management & Conform Operator

Job Title: Data Management & Conform Operator

Reports to: Senior Online Artist

Department: Post-Production

Job Responsibilities:

1. Data Ingestion & Output (I/O)

• Receive, organize, and log all incoming project materials (master media, graded files, online assets, supers, graphics, scripts, references).
• Validate formats, naming conventions, and storage placement according to workflow guidelines.
• Prepare, package, and export delivery files as instructed by Producers or the Sr. Online Artist.
• Maintain accurate I/O logs and delivery documentation.

2. Conform Preparation & Execution

• Ingest and organize media required for color grading conform and online conform.
• Perform conform tasks including:
• Relinking to high-resolution/graded media
• Aligning timelines with graded outputs and online-ready sequences
• Checking shot accuracy, handles, missing frames, and version mismatches
• Preparing conform timelines for Sr. Online Artist to execute final finishing
• Identify and flag discrepancies early, coordinating resolutions with Producers and Sr. Online Artist.
• Ensure all timelines consistently match the latest client-approved edit and delivery requirements.

3. File & Asset Organization

• Maintain structured folder architecture across servers/cloud storage.
• Apply strict naming conventions, versioning standards, and data hygiene.
• Archive completed project files in accordance with internal processes.

4. Support for Senior Online Artist

• Prepare working folders, project structures, and reference materials before online sessions.
• Consolidate and verify all required assets: supers, CG elements, audio files, graded media.
• Assist with exporting reference videos, checking format specs, and preparing sequences for final online.
• Troubleshoot missing or incorrect assets and help coordinate solutions.

5. Online Assistant Administrative Duties

• Update trackers (asset lists, timeline status, delivery logs) as instructed.
• Organize scripts, reference decks, working files, and delivery documentation.
• Maintain internal templates, process documents, and specs used by the post-production team.

6. Weekly Workflow & Data Updates

• Report weekly status on conform tasks, file readiness, and delivery progress.
• Coordinate with Producers, Editors, and the Sr. Online Artist to ensure timely flow of materials.
• Log deliveries and ensure proper archiving after each job is completed.

7. Documentation & Workflow Compliance

• Ensure consistent adherence to internal standards for:
• Folder structure
• Naming conventions
• File versioning
• Data security
• Flag workflow gaps or data risks to the Sr. Online Artist for resolution.

8. Internal Data Library Management

• Maintain organized internal references, technical guidelines, and delivery templates.
• Update and manage partner/freelancer contacts and relevant post-production data assets.

9. General Team Support

• Provide operational, data-related, and basic technical support across the online/post team.
• Support Producers and Sr. Online Artist in ensuring smooth workflow from conform through delivery.
• Assist in communication related to asset readiness, conform progress, and delivery updates.

Qualifications:

• 12 years of experience in post-production, media handling, data operations, or related fields (fresh graduates with relevant training may be considered). We are also open to consider for internship.
• Basic understanding of post-production workflows, conforming, and online processes.
• Familiarity with editing/online software such as DaVinci Resolve, Premiere Pro, After Effects, Autodesk Flame, or similar tools (working knowledge of conforming tasks is preferred).
• Strong organizational skills with the ability to manage large volumes of files and ensure strict versioning control.
• Ability to follow structured workflows and technical instructions accurately.
• Comfortable coordinating with Producers, Editors, and Online Artists in a fast-paced production environment.
• Ability to troubleshoot simple asset issues (incorrect codecs, missing media, mismatched resolution, etc.).
• Strong attention to detail and a disciplined approach to file hygiene and data management.
• Basic English communication (reading/writing) for file naming, documentation, and technical notes.

Skills & Competencies:

Technical Skills

• Basic conforming knowledge (relinking, timeline alignment, media validation).
• Understanding of resolutions, codecs, frame rates, and delivery specs.
• Competency in managing shared drives, cloud storage, and file transfer tools
• Ability to prepare working sequences, export reference files, and organize project structures.

Operational & Soft Skills

• Highly organized and methodical in file management.
• Strong communication and follow-up discipline.
• Ability to work under tight timelines and manage multiple jobs simultaneously.
• Proactive problem-solving approach, especially regarding asset issues.
• Team-oriented mindset with willingness to support cross-functional needs.