Document Controller (Yearly Renewable Contract)

Thriving the CONVERGINT Way

Convergint is a leading global systems integrator dedicated to achieving service excellence. Our

collaborative approach with partners and manufacturers enables us to provide a wide array of solutions

to enterprise customers. What sets us apart is our unique culture, which is shaped by our unwavering

commitment to our Values and Beliefs. This culture drives us to become the premier service provider for

our valued customers, solidifying our position in the industry.

Discovering the role

This position is responsible for managing and maintaining project documentation to ensure compliance

with company and industry standards. This role involves organizing, tracking, and distributing

documents efficiently to support project teams and stakeholders.

Main Responsibilities

• Maintain and manage all project documentation, including drawings, contracts, reports, and

specifications.

• Implement and oversee document control procedures to ensure compliance with company

policies and industry regulations.

• Ensure all documents are properly categorized, indexed, and stored in the document

management system.

• Control the distribution of documents to internal teams, clients, and contractors, ensuring

timely access to necessary information.

• Regularly update and maintain document logs, tracking revisions, approvals, and submissions.

• Assist in the preparation and submission of reports, ensuring accuracy and completeness.

• Coordinate with project managers, engineers, and other stakeholders to facilitate document

flow and compliance.

• Conduct periodic audits to ensure document integrity and compliance with quality management

systems.

• Manage confidentiality and security of sensitive documents.

• Provide training and support to team members on document control procedures and systems.

Requirements

• Diploma or bachelor's degree in business administration, Engineering, or a related field.

• Minimum of 2-3 years of experience in document control, preferably in the construction,

security, or technology industry.

• Familiarity with document management systems and project documentation processes.

• Strong attention to detail and organizational skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Ability to work independently and collaboratively in a fast-paced environment.

• Strong communication and coordination skills.

• Knowledge of ISO standards and quality management systems is an advantage