Location: B.GRIMM Head Office, Bangkok
Job Purpose
The Executive Assistant provides high-level strategic and administrative support to the management, ensuring that his time, priorities, communications, and key engagements are managed effectively.
The role serves as a trusted liaison between the management and senior executives, Board members, business partners, government representatives, and other key stakeholders. The successful candidate must demonstrate exceptional judgment, discretion, professionalism, and the ability to operate effectively in a fast-paced and highly confidential environment.
Key Responsibilities
1. Executive and Priority Management
- Manage the Management's calendar, appointments, meetings, business engagements, and key priorities.
- Assess meeting requests and competing priorities to ensure the Management's time is allocated effectively.
- Anticipate upcoming requirements, potential conflicts, and matters requiring the Management's attention.
- Prepare daily and weekly schedules, meeting briefs, background information, and supporting documents.
2. Meeting and Action Management
- Coordinate meetings involving the Management, Board members, senior executives, business partners, and external stakeholders.
- Prepare meeting agendas, presentations, briefing papers, and relevant background materials.
- Record key decisions and action items when required.
- Follow up with responsible parties to ensure that agreed actions are completed accurately and on time.
- Maintain a clear overview of outstanding matters and regularly update the Chairman on progress.
3. Executive Communication
- Draft, review, and coordinate correspondence, speeches, presentations, reports, and other executive communications.
- Manage incoming communications and determine the appropriate level of priority, response, or delegation.
- Handle sensitive and confidential information with the highest level of discretion.
4. Senior Stakeholder Coordination
- Serve as a key point of contact between the Management and internal and external stakeholders.
- Build trusted relationships with senior stakeholders while maintaining appropriate professional boundaries.
- Ensure that important requests, decisions, and commitments are communicated clearly to the relevant parties.
5. Travel and Event Coordination
- Arrange domestic and international travel, including flights, accommodation, ground transportation, itineraries, visas, and supporting documents.
- Coordinate participation in business events, ceremonies, conferences, and official engagements.
- Prepare detailed travel and event briefing packs and manage last-minute changes effectively.
- Coordinate with internal teams and external parties to ensure smooth execution of all engagements.
6. Information and Document Management
- Maintain confidential records, executive files, contact databases, and important corporate documents.
- Establish an effective system for tracking correspondence, approvals, commitments, and follow-up actions.
- Retrieve information quickly and accurately when required.
7. Special Assignments
- Support strategic initiatives and special projects.
- Conduct initial research, consolidate information, and prepare executive summaries to support decision-making.
- Coordinate across functions and Business Units to ensure timely delivery of assigned projects.
Qualifications and Experience
- At least 8–10 years of experience as an Executive Assistant, Personal Assistant, Chief of Staff support professional, or in a similar role.
- Strong experience in Board and C-suite coordination, calendar and travel management,
- Strong proficiency in Microsoft Office, presentation preparation, virtual meeting platforms, and modern productivity tools.
Key Competencies
- Exceptional discretion, integrity, and confidentiality
- Strong judgment and ability to manage sensitive situations
- Excellent planning, prioritization, and organizational skills
- Clear and professional written and verbal communication
- Executive presence and confidence in working with senior stakeholders
- High attention to detail and commitment to accuracy
- Proactive mindset with the ability to anticipate needs
- Flexibility and composure under pressure
- Strong ownership and follow-through
- Cultural sensitivity and interpersonal awareness
- Willingness to work outside normal business hours when required
