Executive Assistant

Location: Thailand (Bangkok-based)

Reports to: Founder

Guided Imports helps companies ship products from China and Asia to the United States. We work with importers, manufacturers, and partners to manage freight, logistics, and operations.

The company is actively growing and improving how we work. This includes setting up offices, building internal systems, working with vendors, and coordinating many projects at the same time.

The founder is closely involved in operations, planning, and decision-making. Because of this, many important tasks, ideas, and follow-ups happen at once. This role exists to help keep important work moving and make sure things do not get stuck or forgotten.

This role supports the founder directly.

The main goal is follow-through.

Many tasks are not difficult, but they require organization, reminders, coordination, and follow-up to get finished. You help turn ideas and decisions into completed work.

You do not make final business decisions.

You help make sure decisions actually get done.

• Keep a clear list of open tasks, projects, and follow-ups
• Notice when something is stuck, delayed, or unclear
• Break large or vague tasks into simple next steps
• Help move work from idea to done

Example tasks:

• Tracking action items from meetings and calls
• Making sure vendors reply on time
• Reminding the founder about unfinished decisions
  

• Prepare short agendas for check-in meetings
• Take notes during calls or meetings when needed
• Summarize action items clearly in writing
• Schedule focused time when decisions are required

Example tasks:

• Turning a long discussion into a short task list
• Preparing notes before a meeting
• Following up after a call to confirm next steps
  

• Communicate with vendors, contractors, partners, and service providers
• Collect information, quotes, timelines, and answers
• Draft emails or messages for review
• Follow up after decisions to confirm completion

Example tasks:

• Coordinating with office contractors or internet providers
• Collecting proposals from vendors and organizing comparisons
• Following up with software or service providers
  

• Support office setup and ongoing logistics
• Coordinate internet, furniture, deliveries, and installations
• Be present on-site when needed
• Visit vendors, attend meetings, or handle errands as required

This role is not desk-only. Some work is done in the office, and some work requires moving around to meetings, vendors, or locations.

We use a mix of tools to communicate and stay organized, including:

• Google Workspace (Gmail, Docs, Sheets, Calendar)
• Monday.com
• Pipedrive
• Missive
• Trello
• WhatsApp and WeChat

You do not need to know every tool in advance, but you should be comfortable learning new tools and using systems to stay organized. We are also interested in how you personally stay organized.

• Based in Bangkok
• Available during normal business hours
• Flexible when needed for meetings, deliveries, or urgent items
• Focus on outcomes and follow-through rather than fixed schedules
  

• You do not make final business or financial decisions
• You do not manage employees or teams
• You do not sign contracts or approve payments
• You do not wait passively for tasks to be assigned
  

• You like organization and systems
• You feel uncomfortable when tasks are unfinished
• You are calm, reliable, and detail-oriented
• You communicate clearly in English
• You are comfortable working closely with one person
• You can work with unclear situations and help bring clarity

Experience level is flexible.

How you think and work is more important than job titles.

THB 40,000 65,000 per month, depending on experience, independence, and fit.

This is a trust-based role. It works best with clear communication, respect, and a shared goal of getting important work done properly.