Job Type: Hybrid or Remote
Location: Chiang Mai, Thailand candidates are preferred, but we will consider all candidates within a 1-2 hour flight to Chiang Mai who are willing to occasionally travel to Chiang Mai for work purposes.
How To Apply
Important - Please note that applications are not being accepted through LinkedIn. To apply for this position, please go to our official job posting at https://ling-app.com/careers/job/1944714/ and follow the instructions to apply.
As an Executive Assistant supporting our company's co-founders, Khwan and Simon, in both their professional and private lives, your mission is to provide seamless, efficient, and proactive administrative support that enables our co-founders to focus on high-leverage tasks. You will expertly manage communication channels, coordinate schedules, and oversee essential logistical tasks. You are driven by a passion for clear communication, problem-solving, and a commitment to excellence and you will uphold the company's core values.
Responsibilities
- Manage communication across Slack, email, and messaging platforms for Khwan and Simon
- Handle various administrative tasks such as booking flights, planning travel, coordinating venues, purchasing items, and running personal errands as requested by the CEOs
- Own calendar management for both business and personal schedules for Khwan and Simon
- Keep tasks organized and moving forward, ensuring follow-through and completion
- Gain a deep understanding of the company's business operations to help you work more effectively
- Provide general administrative support to other team members, when necessary
- Track expenses and monitor business and personal accounts, preparing simple monthly summaries
- Provide general support to the team and assist with ad hoc requests
- Help plan Khwan and Simon's weekly schedules to ensure they prioritize high-leverage activities for the company
Requirements
- Fluent in English and Thai (required), with impeccable communication and strong writing skills
- Minimum 2 years experience in high-level executive assistance
- Experience working in a tech or startup environment; prior experience at a technology company is a plus
- Proven ability to manage multiple tasks and priorities in a fast-paced environment
- Proven proficiency and confidence in remote work environments
- Ability to handle sensitive information with the utmost professionalism and discretion
- A champion of Ling's Company Values
- Based in Chiang Mai (preferred)
Skills
- A proven multitasker, unfazed by a fast-paced setting
- A proactive problem-solver, spotting and solving issues before they arise
- Strong analytical and execution skills—able to quickly understand new requests and challenges, and solve them efficiently with high quality
- Tech-savvy with proficiency in using productivity tools such as Google Workspace, ClickUp, Slack, ChatGPT, and other emerging AI technologies
- Self-driven, resourceful, and comfortable working independently without constant direction
- A quick learner, adaptable and receptive to feedback
Benefits
- 13 Thai national holidays
- 17 personal holidays
- Group Health, Life & Accident Insurance after successful completion of probation
- Social security (if in Thailand)
- Annual performance-based salary review and bonus
- Wellness reimbursement - (gym, massage, or other wellness programs)
- Mental health support program (access to 2 psychologist sessions per month)
- Annual health check-up allowance
- Coworking space reimbursement for remote employees
- The possibility of home office, remote work, and work & travel
- Regular workshops for on-the-job learning and training
- Support for relevant external seminars and professional courses
- Friendly and collaborative team culture
- Regular team events & outings
- Annual company trip (Thailand or overseas)
- Life milestone recognition
- Free Ling App Premium access
- Free coffee, food, and snacks in the office
- Casual and friendly work environment (t-shirts and jeans welcome)
