Executive Assistant

Responsibilities:

• Provide comprehensive administrative support to C-suite executives, including management of complex calendars, travel bookings, and expense claims.
• Screen and prioritize communications, ensuring urgent matters receive prompt attention.
• Coordinate meetings and facilitate communication within the executive leadership team.
• Manage domestic and international travel logistics and itineraries for executives and their teams.
• Handle urgent travel changes, including outside normal office hours as needed.
• Ensure efficient administration of travel workflows, approvals, and compliance with corporate governance standards.
• Manage sensitive information with the utmost professionalism and confidentiality.
• Support general office administration and other assigned responsibilities, such as invoice processing, ordering supplies, and visitor management.

Requirements:

• Minimum 5 years of experience in supporting C-suite executives.
• Proven ability to operate effectively in a fast-paced and diverse global environment.
• Strong attention to detail and excellent communication and interpersonal skills.
• Superior organizational and time management abilities to meet deadlines.
• Robust analytical and problem-solving skills.
• High level of professionalism, integrity, and confidentiality.
• Capable of working independently while managing multiple priorities across different time zones.
• Flexibility to support urgent business needs
• Experience in invoice processing and expense management.
• Strong team player, contributing positively to objectives and fostering collaborative relationships.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd (PERSOL) and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government's health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence (AI) and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at [Confidential Information].