Executive Assistant - SEA CEO

8-10 Years

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Job Description

Job Description:

Executive Assistant - SEA CEO

Key Responsibilities

Executive & Administrative Support

Manage and prioritize the CEO's complex regional calendar, including meetings, travel arrangements, and time-zone coordination across SEA markets.
Prepare briefs, presentations, and internal communication materials.
Handle confidential documents and ensure a smooth daily workflow for the CEO.
Oversee expense management, travel claims, and administrative operations of the CEO Office.
Serve as the primary point of contact between the CEO and regional leadership teams, global offices, clients, and external partners.
Coordinate cross-market updates, gather input from relevant teams, and support the CEO in maintaining visibility across SEA operations.

Operational & Meeting Management

Organize and support leadership meetings, townhalls, quarterly business reviews, and executive offsites.
Prepare agendas, track action items, produce meeting minutes, and ensure timely follow-through.
Support documentation for CEO reporting.
Support regional initiatives such as operational improvement, client pitches, transformation projects, and culture-building programs.
Assist in coordinating cross-agency projects and tracking progress against key deliverables.
Manage projects, company activities, and events that enhance workflow efficiency or support regional priorities.

Office Management

Oversee daily office operations, space management, maintenance coordination, and workplace services.
Ensure all office facilities are maintained in accordance with health, safety, and regulatory standards.
Collaborate closely with the General Affairs (GA) team on renovation and construction projects.
Work closely with HR, IT, and Admin teams to ensure facility support aligns with business needs.

Qualifications

Bachelor's degree in business, Communications, Marketing, or related field.
8-10 years supporting C-level executives, preferably within an agency, media, communications, or fast-paced service environment.
Strong English communication skills; ability to work with multicultural teams across SEA.
Ability to manage multiple priorities under tight timelines.

Location:

Bangkok

Brand:

Dentsu

Time Type:

Full time

Contract Type:

Permanent