Job Summary
Job Description
Facilities & Office Management
- Oversee day-to-day facilities operations to ensure office buildings and workspaces are well-maintained, safe, and fully functional
- Coordinate and follow up on maintenance and repair works (e.g., electrical, air-conditioning, plumbing, office equipment)
- Act as the main point of contact for all facility-related issues, similar to a property management role
- Liaise with building management, landlords, and service providers to ensure smooth operations and issue resolution
- Manage preventive maintenance schedules and ensure timely servicing of all office systems and equipment
- Ensure compliance with workplace safety standards, regulations, and company policies
- Support office layout planning, renovation, and workspace optimization projects
- Monitor and control facility-related budgets and expenses to ensure cost efficiency
Vendor & Service Management
- Source, evaluate, and manage vendors for facility-related services (e.g., cleaning, security, maintenance)
- Negotiate service agreements and ensure contract compliance, renewal, and performance standards
- Coordinate vendor access, supervise service quality, and resolve operational issues
Asset & Administrative Support
- Oversee rental and service agreements for office equipment and operational assets (e.g., printers, vehicles, office facilities)
- Manage Easy Pass and Fleet Card administration, including application, usage tracking, and expense reconciliation
- Maintain proper documentation and records for all facility, service, and asset-related agreements
Inventory & Cost Control
- Maintain inventory levels for office supplies and ensure timely replenishment
- Track and analyze facility and administrative costs to support budgeting and cost control
- Maintain accurate records of administrative expenses and prepare reports as required
Key Qualification
- Bachelor's degree in Business Administration, Facilities Management, or a related field is preferred
- Minimum of 5 years experience in administration, facilities management, office procurement, or a related field
- Proven experience in office renovation, relocation, and workspace setup projects
- Hands-on experience in SAP (MM module) is an advantage
- Strong ability to work under pressure and manage multiple tasks within tight deadlines
- Proactive with the ability to initiate, coordinate, and follow through on assignments effectively
- Strong skills in managing time, cost, and quality to ensure operational efficiency
- Good command of English, both written and spoken
- Proficient in Microsoft Office, especially Excel; knowledge of AutoCAD is a plus
Diversity brings us closer to the communities we serve
Guided by our Purpose, we are creating, inspiring, and nurturing an inclusive culture that unlocks the power of diverse teams to drive Frasers Property forward. Our values drive everything we do, which are core to creating safe places where everyone belongs, is mutually respected and feels empowered to be authentic at work. Working collaboratively makes us progressively stronger and better as an organization, which helps our people to thrive each day.
