About the Role
We are looking for a highly organized and proactive Executive Secretary to provide comprehensive administrative and executive support to senior management. This role plays a key part in ensuring smooth day-to-day operations by managing schedules, coordinating meetings, handling confidential information, and supporting executive priorities.
In addition to executive support, you will play an important role in coordinating executive events, official functions, VIP engagements, and corporate hospitality. Working closely with the Executive Office, you will help deliver seamless experiences that reflect the company's professionalism and attention to detail.
Responsibilities :
- Manage executives calendars, appointments, meetings, travel arrangements, and daily schedules.
- Coordinate internal and external communications on behalf of the executive.
- Prepare reports, presentations, meeting materials, and business correspondence.
- Organize executive meetings, prepare agendas, record meeting minutes, and follow up on action items.
- Maintain confidential documents, filing systems, and executive records.
- Coordinate cross-functional projects and support executive initiatives.
- Process expense claims, reimbursements, petty cash, and administrative documentation.
- Coordinate visits for executives, Board members, business partners, shareholders, government officials, and VIP guests.
- Coordinate executive meetings, corporate events, official functions, and VIP engagements from planning through on-site execution.
- Manage event logistics, including venue arrangements, catering, meeting materials, event schedules, and vendor coordination to ensure seamless delivery.
- Support guest management by coordinating invitations, seating arrangements, hospitality, and special requests for executives and VIP guests.
- Source and coordinate corporate gifts, flowers, event decorations, and hospitality arrangements while maintaining a high standard of presentation.
- Liaise with internal and external stakeholders to ensure smooth coordination and deliver exceptional guest experience.
- Identify opportunities to improve administrative processes and enhance the efficiency of the Executive Office.
- Perform other duties as assigned.
Qualifications :
- Bachelor's degree in Business Administration or a related field
- Minimum 5 years of experience supporting senior executives or C-level management
- Experience in a listed company or multinational organization is preferred
- Experience coordinating executive meetings, corporate events, VIP visits, or hospitality activities is highly preferred
- Strong organizational and project coordination skills with exceptional attention to detail
- Ability to manage multiple priorities and deliver high-quality work under tight deadlines
- Strong knowledge of administrative support, budgeting, and expense management
- Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
- Excellent written and spoken English
- Valid Thai driver's license
- Excellent communication, stakeholder management, and interpersonal skills
- High level of integrity with the ability to handle confidential information
Why Join Us
- Work closely with senior executives and gain exposure to strategic business operations.
- Take part in coordinating executive meetings, VIP engagements, and prestigious corporate events.
- Work in a dynamic Executive Office where professionalism, attention to detail, and service excellence are highly valued.
- Opportunity to contribute to high-impact projects while advancing your professional career.
