Finance Assistant

Key Responsibilities

. Participate in all equipment purchase/sales contracts signing process, provide necessary financial assistance to the sales department

. Work closely with the invoice specialist on Proforma invoice and tax invoices under every contract, ensure that revenue confirm strictly follow local financial regulations

. Remind sales department to avoid overdue from customer and admin department to avoid overdue to group company

. Prepare AR details for three business units including rental/sales/after sales according to the invoices issued and payments received

. Record and follow up with the sales department on monthly AR meeting

. Assist finance manager on annual AR confirmation during group audit period

. Check AP and SOA from suppliers monthly and resolve the differences

. Assist the finance manager to avoid AP overdue

. Collect and manage all supplier tax invoices monthly

. Deliver all necessary tax invoices and supporting documents to agents quarterly

. Check GST record difference in SAP and agent submission form

. Analyse differences and submit to finance manager for final approval

. Fixed assets cards management including purchase/sales/scarp

. Manage fixed assets bookkeeping

. Notify and organise year end fixed assets counting with operations department, submit summary reports to finance manager and CEO for final approval

. Monitor stock with the warehouse keeper according to company inventory management regulations

. Manage inventory bookkeeping

. Assist the finance manager to conduct monthly inventory count, submit summary reports to finance manager and CEO for final approval

. Prepare necessary supporting documents as required by the local auditors

. Focus on the local adjustments and make necessary explanation to finance manager and CEO

. Prepare payment input in HSBC online banking system according to the authorised payment application form

. Input all payment vouchers to the SAP system in order

. Support HQ financial systems online work and act as the billing and reviewing role

. Other occasional finance related work arranged by the finance manager

Requirements

. Diploma or Degree in Accounting, Finance, or a related business field

. Excellent knowledge of Excel and accounting software

. Strong knowledge of bookkeeping

. Exceptional organizational abilities, high attention to detail, and excellent numerical skills

. Able to work independently and in a team