Job HighlightEnsure accurate financial transactions, maintain records, and support day-to-day financial operations with a client-focused approach
About The Group
UNOPS Bangkok Shared Service Centre (BSSC) is a global hub for cost-effective, high-quality transactional services. We enhance the operational capacity of UNOPS by providing standardized support in key administrative areas, with a core focus on personnel contract administration and payroll. The BSSC enables UNOPS offices worldwide to operate more efficiently by centralizing and streamlining essential back-office functions.
Role Purpose
The Finance Assistant provides financial and administrative support to ensure accurate processing of financial transactions, maintenance of proper records, and compliance with UNOPS financial rules and regulations. The Finance Assistant plays a key role in supporting day-to-day financial operations and contributes to the smooth functioning of the finance unit through accuracy, timeliness and a client-focused service approach
Functions / Key Results Expected
1- Implementation of Operational Strategies and Procedures
- Ensure compliance of financial transactions and documentation with UNOPS rules, regulations, IPSAS standards, and Standard Operating Procedures (SOPs).
- Assist in maintaining internal control systems to ensure accuracy, completeness, and integrity of financial data.
- Support implementation of financial and administrative processes aligned with organizational and donor/partner requirements.
- Contribute to the preparation, verification, and review of financial documentation in accordance with established workflows and approval hierarchies.
- Support adherence to audit requirements through proper filing, documentation control, and record retention.
2- Accounting and Financial Support
- Assist timely review of the payments in creating the batch and file for approval in the TMS (treasury management system) platform.
- Assist communicates and coordinates with system support team and bank focal points, ensuring the timely processing of payments
- Response to payment inquiries submitted on GSSC's payment inquiries JIRA ticket
- Assist the team members with their daily tasks and issues
- Ensures that the remittance adheres to its service level agreement (SLAs)
- Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices
- Prepare routine correspondence following standard operating procedures
- Maintain the proper digital filing system for financial records and documents
- Help improve controls and systems to help capture financial information
- Maintain accurate online records of all relevant documents for easy reference and retrieval
- Assist GSSC by performing ad hoc administrative duties, as needed, to support the office operations
- Support external and internal audits as required; assist in preparing materials requested by external auditors
- Assist on the payment rejection by liaising with the bank to get the additional information and inform the initiator for necessary action
- Escalate payments issue from the TMS platform to the direct supervisor
- Assist in providing payment information to the field offices as per the request
- Escalate to the treasury to replenish the account if the bank balance is insufficient funds before sending the payment file
- Assist in obtaining from bank representative to get additional information for payment rejection from the beneficiary bank
3- Administrative and Operational Support
- Maintain organized electronic and physical filing systems for financial documentation in accordance with audit and compliance requirements.
- Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
- Improvement the efficient reconciliation process through auto-matching by Kyriba system
- Facilitation the offices to the correct Internal Standard Operating Procedures in Finance for any particular issued unreconciled transactions
4- Knowledge Building and Continuous Improvement
- Participate in finance-related training and capacity-building initiatives.
- Contribute to knowledge networks and Communities of Practice (CoPs).
- Support documentation of procedures, lessons learned, and best practices.
- Contribute ideas for process improvements to enhance efficiency, accuracy, and service quality within financial operations.
Education Requirements
Required
- Secondary school (or equivalent) with 4 years of relevant experience OR
- A first-level university degree (e.g. Bachelor's Degree) in Finance, Accounting or related fields are required.
Desired
- Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.
- An advanced university degree (e.g. Master's Degree) in Finance, Accounting or related fields is desirable and may substitute some of the required years of work experience.
Required
Experience Requirements
- Relevant experience is work in project financial management, budgeting, cash management and financial reporting, or related areas.
- Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems
Desired
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
- Experience with financial systems or ERP software is desired
