Job HighlightThe key results have an impact on the overall execution of the UNOPS financial services. Accurate data entry and presentation of financial and vendor information and a client-oriented approach enhances UNOPS capability to effectively and efficiently manage financial resources.
About The Group
UNOPS Bangkok Shared Service Centre (BSSC) is a global hub for cost-effective, high-quality transactional services. We enhance the operational capacity of UNOPS by providing standardized support in key administrative areas, with a core focus on personnel contract administration and payroll. The BSSC enables UNOPS offices worldwide to operate more efficiently by centralizing and streamlining essential back-office functions.
Role Purpose
The Finance Assistant(Vendor Approver Team) provides financial and administrative support to ensure accurate processing of vendor registration, maintenance of reliable vendor profile records, and compliance with UNOPS financial rules and regulations. The role supports day-to-day financial operations, including vendor data management, review and approval processes, and coordination with internal stakeholders. The Finance Assistant contributes to the effective delivery of financial services by ensuring accuracy, timeliness, and a client-oriented approach in line with UNOPS standards and procedures.
Functions / Key Results Expected
- Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:
- Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
- Provides data entry support and approval of vendor profiles, focusing on achievement of the following results:
- Collaboration with field offices and HQ/corporate units in the review process of vendor profiles.
- Assistance in vendor review based on received submission of registration form, supporting documents and data entry on UNOPS ERP system, ensuring full compliance of financial processes and financial records with UNOPS rules, regulations and policies prior to approving the vendor profile.
- Maintenance of proper record keeping/filing system for vendor registration/update in compliance with UNOPS document retention policy
- Maintenance and update of verified international and local fund transfer requirements between UNOPS banks and beneficiary banks
- Assistance in investigating and resolving payment issues related to supplier data
- Assistance in Ad hoc request (e.g. Supplier Batch upload, Supplier Data Report) as requested by Team Lead.
- Extracting and processing closing and cleanup reports periodically or as requested by Team Lead for maintaining of data quality on the supplier database
- Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
- Participate in finance-related training and capacity-building initiatives.
- Contributions to knowledge networks and communities of practice.
- Support documentation of procedures, lessons learned, and best practices.
- Contribute ideas for process improvements to enhance efficiency, accuracy, and service quality within financial operations.
Required
Education Requirements
- Secondary school (or equivalent) with 4 years of relevant experience OR
- A first-level university degree (e.g. Bachelor's Degree or Master`s Degree) in Finance, Accounting or related fields with 0 years of relevant experience are required.
Desired
- Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.
Required
Experience Requirements
- Relevant experience of work in project financial management, budgeting, cash management and financial reporting, or related areas.
- Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems
Desired
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
- Experience with financial systems or ERP software is desired
