We are looking for a Senior Executive / Management Executive to be part of the Finance Department and support the full spectrum of grant administration activities. This includes handling grant administration, processing grant claims, and issuance of grant billing to ensure accurate and timely disbursements and reimbursements.
Responsibilities:
- Process grant claims against funding guidelines, including reviewing claim amounts against supporting documents.
- Liaise closely with grantees and internal stakeholders on grant-related matters, where required.
- Monitor and review audit report submissions required from grantees, and coordinate with relevant parties to clarify findings in submitted audit reports.
- Raise invoices in the financial system for payment disbursement to grantees after claims are endorsed.
- Prepare and submit reimbursement requests to fund sponsors and monitor funds receipt.
- Prepare monthly reconciliation on disbursements and receipts for grant projects.
- Assist in the preparation of monthly management reports to track key indicators for grant administration.
- Provide support for any other ad-hoc projects or matters within the Finance Department.
- Any other ad-hoc duties.
Requirements:
- Education in Accounting, Finance or Business Administration.
- Minimum one year of work experience in finance operations, administration or a related field.
- Familiarity with government grants or research funding frameworks would be an advantage.
- Good verbal and written communication and collaboration skills for engaging both internal and external stakeholders, including government agencies and private companies.
- Proficient in preparing and organising financial data, including billing computations and reconciliations, to support accurate reporting and invoice processing.
- Proficient in Microsoft Office.
- Attention to detail and meticulous especially when handling financial data and documentation.
- Organised and systematic, ensuring all correspondences, decisions, and supporting documents are always properly filed and traceable.
- Ability to work independently and as part of a team in a fast-paced environment.
Senior Executive
Salary range: $3,500 - $5,600
Management Executive
Salary range: $3,900 - $6,000
Contract Period: 12 months
Working hours: 8.30am to 6pm (Mon to Thu) and 8.30am to 5.30pm (Fri)
Location: PasirPanjang
EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI
