Guest-Listing Specialist

About Condé Nast

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video, and social platforms. Condé Nast is renowned for provocative, influential, award-winning content-across brands, across platforms, and across continents.Condé Nast India is dedicated to producing high-quality, compelling content that connects with India's most influential audiences. A leader within the market, Condé Nast India produces the premium titles Vogue, GQ, Condé Nast Traveler, and Architectural Digest (AD)

Position Overview:

We are seeking a meticulous and well-connected Guest-Listing Specialist to curate and manage guest lists for high-profile events. The ideal candidate will have a strong understanding of the luxury, fashion, and lifestyle sectors, coupled with exceptional organizational and communication skills. This role is critical in ensuring the right mix of attendees to enhance the success and exclusivity of our events.

Key Responsibilities:

1. Guest List Curation:

• Identify, research, and curate a comprehensive list of high-net-worth individuals (HNIs), influencers, socialites, industry leaders, and brand-aligned personalities.
• Incorporate diverse guests, including emerging talents and established figures, based on event objectives.

1. Database Management:

• Maintain and update an organized database of potential and past guests, including detailed contact information and preferences.
• Ensure the accuracy and confidentiality of guest information.

1. RSVP Coordination:

• Manage invitations, follow-ups, and RSVP tracking to confirm attendance.
• Address guest queries, special requests, or changes with professionalism and promptness.

1. Collaboration with Stakeholders:

• Work closely with event organizers, PR teams, and stakeholders to align the guest list with the event theme and target audience.
• Communicate regularly to provide updates and seek input.

1. Event Support:

• Oversee guest check-ins and ensure a seamless experience for attendees.
• Troubleshoot last-minute issues and ensure all invited guests feel valued.

Qualifications and Skills:

• Experience: Prior experience in guest-listing, event planning, or a similar role, preferably in luxury, fashion, or lifestyle industries.
• Networking: Strong connections within relevant industries and knowledge of influential personalities and emerging talents.
• Organization: Exceptional attention to detail with the ability to manage multiple tasks and deadlines.
• Communication: Excellent written and verbal communication skills to liaise effectively with guests and stakeholders.
• Tech-Savvy: Proficient in using guest management software, CRM tools, and spreadsheets.