HR Associate - Compliance Review (French or Spanish desirable)

Job Highlight

UNOPS Global Shared Service Centre (GSSC) is a global hub for cost-effective, high-quality transactional services. We enhance the operational capacity of UNOPS by providing standardized support in key administrative areas, with a core focus on personnel contract administration and payroll. The GSSC enables UNOPS offices worldwide to operate more efficiently by centralizing and streamlining essential back-office functions. GSSC HR Services is UNOPS global HR shared service provider and is comprised of three specialized HR shared services teams (Staff Admin, ICA & Provident Fund Admin, and Compliance Reviews), ensuring the systematic management of contract administration, selection process compliance reviews, and benefit and entitlement administration for a population of over more than 16,000 personnel across 30+ partner entities.

About The Group

UNOPS Global Shared Services Centre (GSSC) is a global hub for cost-effective, high-quality transactional services. We enhance the operational capacity of UNOPS by providing standardized support in key administrative areas, with a core focus on personnel contract administration and payroll. GSSC enables UNOPS offices worldwide to operate more efficiently by centralizing and streamlining essential back-office functions.

Role Purpose

• Compliance and oversight support to recruitment processes
• Support development of HR compliance practices and policy development
• Knowledge building and knowledge sharing
• Compliance and oversight support to recruitment processes
• Provide client advice and review HR selection processes (normally within the Talent+ system), including but not limited to ICA Compliance Reviews.
• Review documentation submissions for accuracy and thoroughness, according to guidelines, vis-a-vis procedural and technical steps in the selection process, candidate sourcing, vacancy announcement particulars, longlisting and shortlisting, fee setting, etc.
• Ensure compliance with rulesets governing ICA Compliance Review requirements and practices with a view to minimizing the risks for the clearance authority.
• Provide well-documented positive or negative recommendations to the approving authority.
• Guide hiring offices and personnel on UNOPS Compliance Review processes and requirements.
• Guide hiring offices on administrative procedures, processes and practices within ICA award creation.
• Provide advice to supervisors and offices on good practices, policies and procedures in ICA award creation.
• Liaise with UNOPS HR related groups such as PCG to escalate relevant issues and seek advice.
• Establish and maintain monitoring systems, advising the supervisor and hiring offices on the status of pending requests and approaching deadlines.
• Support development of HR compliance practices and policy development
• Synthesize lessons learnt as part of the compliance review process.
• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
• Undertake research on a range of HR related issues and contribute data as well as draft notes/reports.
• Contribute to HR compliance, practice improvement, and policy development as well as related corporate HR initiatives by assisting with the collection of data on trends, risks and opportunities.
• Assist with projects in support of HR initiatives for attainment of business objectives in line with the corporate HR strategy.
• Support the communication of HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.
• Knowledge building and knowledge sharing
• Organize, facilitate and/or deliver training and learning initiatives for personnel on matters pertaining to the Compliance Review of ICA awards.
• Provide sound contributions to knowledge networks and communities of practice by disseminating best practices in terms of HR compliance and ICA award creation.
• Support the effective communication of HR policy changes and new HR initiatives to management and personnel, guiding as needed.
  
  

Functions / Key Results Expected

The effective and successful achievement of results by the HR Associate - Compliance Review directly impacts the compliant execution of HR processes in the respective unit and the efficient and effective performance within it. These promote the credibility of the organization as an effective service provider in project services and management.

Education Requirements

Required

• Secondary school (or equivalent) with 6 years of relevant experience OR
• Bachelor's degree (or equivalent) preferably in Human Resources Management, Business Administration, Public Administration or equivalent disciplines with 2 years of relevant experience is required.
  
  

Required

Experience Requirements

• Minimum of six years of relevant experience in international or national organization in providing support to recruitment, or HR-generalist support services or adminsitration is required.
• Proficiency in computers and office software packages and experience in handing web-based management systems is required.
  
  

Desired

• Knowledge in UN policies, procedures and practices is desired.
• Experience in use of HR information and/or Enterprise system is desired.