Office Administration
Location: Bangkok, Thailand
Overview
We are seeking a proactive and service-oriented Front Desk, Office Administration & Employee Engagement Executive to support our Bangkok office. This role is responsible for creating a welcoming workplace environment, managing front office operations, coordinating office administration activities, and supporting employee engagement initiatives.
This position is ideal for someone who enjoys interacting with people, organizing events, managing multiple stakeholders, and ensuring smooth day-to-day office operations.
Key Responsibilities
Front Desk & Reception
- Welcome and assist visitors, guests, and employees in a professional and friendly manner.
- Manage incoming phone calls, emails, and courier services efficiently.
- Ensure meeting rooms, reception areas, and common spaces are presentable and well-maintained.
- Coordinate visitor registrations and support office access procedures.
Office Administration & Facilities Management
- Oversee daily office operations and ensure a safe, organized, and productive work environment.
- Coordinate with external vendors and service providers, including cleaning, maintenance, security, pest control, and facility management services.
- Monitor office supplies, stationery, pantry items, and other office inventories, ensuring timely replenishment.
- Process purchase requests, vendor invoices, and related administrative documentation accurately and promptly.
- Support office relocation projects, workspace arrangements, and internal office moves when required.
- Manage vendor contracts, renewals, documentation, and service agreements.
Employee Engagement & Workplace Experience
- Support the planning and execution of employee engagement activities, company events, team-building initiatives, celebrations, and wellness programs.
- Coordinate internal communications related to office activities and employee events.
- Assist in creating a positive and engaging workplace culture by providing excellent support to employees.
- Collaborate with internal stakeholders to improve employee experience and workplace initiatives.
- Support onboarding activities for new employees, including workplace orientation and office tours.
Qualifications & Requirements
- Bachelor's degree in Business Administration, Hospitality, Human Resources, or a related field.
- Minimum 3 years of experience in Reception, Office Administration, Workplace Experience, Employee Engagement, or related functions.
- Strong interpersonal and communication skills with a service-minded approach with highly organized, proactive, and detail-oriented.
- Ability to manage multiple tasks and stakeholders effectively in a fast-paced environment.
- Proficient in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
- Experience organizing company events, employee activities, or workplace engagement programs is an advantage.
- Good command of Thai and English, both written and spoken.
What We're Looking For
- Friendly, approachable, and customer-service oriented.
- Strong problem-solving and coordination skills.
- Able to work independently while collaborating effectively across teams.
- Passionate about creating a positive workplace experience for employees and visitors.
Please note: the renewal will be extended year by year.
