Job Description
Position: Office Manager (Project Administration Manager)
Location: Project Site Phuket, Thailand
Job Summary
The Office Manager (Project Administration Manager) is responsible for overseeing site-based administrative operations, coordinating project documentation, handling procurement activities, and supporting CSR initiatives. This role requires strong organizational skills, excellent communication in both Thai and English, and the ability to build effective relationships with local authorities, partners, and key stakeholders in Phuket.
Key Responsibilities
- Manage day-to-day administrative operations at the project site.
- Coordinate and maintain accurate project documentation, contracts, and correspondence.
- Support procurement activities including vendor sourcing, price comparison, issuing purchase orders, and coordinating with suppliers.
- Liaise with internal project teams, contractors, local government, and provincial stakeholders to ensure smooth project execution.
- Plan, organize, and coordinate CSR (Corporate Social Responsibility) initiatives and community engagement activities.
- Act as the key point of contact for meetings and communications with provincial representatives, partners, and community leaders.
- Prepare professional documents, meeting minutes, presentations, and reports in both Thai and English.
- Oversee site office facilities, supplies, and vendor management to ensure efficient operations.
- Support scheduling, logistics, and coordination of site-based project activities.
- Handle confidential and sensitive information with integrity and discretion.
Qualifications
- Bachelors degree in Business Administration, Management, or related field.
- Minimum 5 years of experience in office management, project administration, or procurement roles.
- Experience in site-based administrative or project support is preferred.
- Strong skills in procurement processes, vendor management, and basic contract administration.
- Excellent interpersonal and communication skills with the ability to liaise effectively with government authorities, local communities, and business partners.
- Proficient in MS Office (Word, Excel, PowerPoint) and general administrative systems.
- Fluency in both Thai and English (written and spoken).
- Based in Phuket or willing to work at the project site.
