Office Operations Administrator

At Palexy, we develop a pioneering AI-powered SaaS platform that can turn existing retail data, including CCTV footage, POS data, staff scheduling data, promotional calendar data, etc., into actionable intelligence in a fashion similar to e-commerce.

We're looking for a detail-oriented and proactive Operations Admin to join our Bangkok office. Reporting directly to the Operations Manager, you'll play a key role in keeping our day-to-day administrative and financial operations running smoothly. This is a well-rounded role suited to someone who thrives on variety, takes ownership, and isn't afraid to roll up their sleeves.

Job Description:

Operations Support (50%)

• Support in handling paperwork and following up on emails;
• Coordinate procurement of office supplies, devices, and equipment, including order tracking and delivery management
• Support the recruitment process by coordinating with hiring teams on application reviews and scheduling candidate interviews
• Take on additional tasks as needed to support the wider Operations team.

Paperwork Support (50%)

• Prepare financial documents, including sales invoices and handover minutes for manager review
• Track and follow up on client payments to ensure timely collections
• Maintain accounts receivable records and keep accounting software up to date
• Assist with monthly tax filings, financial record archiving, and annual stocktaking

Job Requirements:

• At least 1 year experience in the same or related position
• Proficiency in MS Office;
• High level of accuracy and attention to detail;
• Good interpersonal and communication skills;
• Good organization skills, honesty, and high commitment;
• Strong sense of ethics and confidentiality;
• Eager to learn and comfortable wearing multiple hats
• Prior experience in an admin or operations role is a plus

Benefits

• Competitive salary
• Training programs
• Annual company trip

We are a fast-paced, open-minded, diverse-background team that is up for competing globally in a rapidly growing field.

If you are open to joining a new journey with Palexy, please send us your resume in English to [Confidential Information], subject line Palexy - OPERATIONS ADMIN - Your Name.