Operation Executive / Manager (Technical/Data center environment)

Location: Rayong,  Thailand

Reports to: Operation Manager / Regional Operation Manager

Employment Type: Full-time, On-site

Job Summary

·       We are seeking a proactive and well-organized HR & General Administration Executive to support the establishment and day-to-day operation of our AI Data Center Facility Management team in Rayong.

·       This is a coordination-focused operations role. The successful candidate will keep the local office running — covering HR administration, recruitment coordination, employee onboarding, accommodation and transportation, vendor coordination,  office administration, and support for the setup and operation of the company's Technical Training Center.

·       Finance and legal matters are handled through the company's third-party partners; this role coordinates with those partners rather than performing finance or legal work in-house. We are therefore looking for strong external coordination and communication ability and a can-do attitude — not a finance, legal, or HR specialist.

·       (-Role evolution note: this is a foundational, build-phase role. As the site and the Technical Training Center scale up, training-related and higher-volume recruitment responsibilities may transition to a dedicated Training Center Coordinator or recruiter, with this role narrowing back to core HR & GA.)

Key Responsibilities

1. HR & Recruitment Coordination

·       Coordinate local recruitment logistics: job postings, interview scheduling, candidate communication, and onboarding documentation.

·       Support work permit and visa administration for foreign employees.

·       Maintain HR records and assist with employee welfare and administrative matters.

·       Scope note: recruitment here is coordination/support, not full talent-acquisition ownership. If technician hiring for the project reaches high volume, a dedicated recruiter should be added rather than loading it onto this role.

2. General Administration

·       Manage daily office administration and documentation.

·       Coordinate accommodation, dormitory, shuttle bus, travel, and general employee logistics.

·       Organize meetings, company activities, and office support services.

3. Procurement & Vendor Coordination

·       Prepare Purchase Requisitions (PR) and coordinate Purchase Orders (PO).

·       Obtain quotations, track purchases, verify invoices, and maintain asset records.

·       Coordinate vendors for accommodation, transportation, office supplies, uniforms, cleaning, catering, courier, and other support services.

4. Training Center Support

·       Assist in establishing the Technical Training Center, including classroom preparation, and training logistics.

·       Support trainee registration, scheduling, examinations, attendance records, and certification administration.

5. Operational & Partner Coordination

·       Support daily operational administration across HR, Operations, Procurement, and external vendors.

·       Coordinate with the company's third-party finance and legal partners on payroll, accounting, labor, immigration, work-permit, and related administrative matters — acting as the local liaison, not the in-house specialist.

·       Coordinate with government agencies as required, alongside the relevant partner or H/Q function.

6. Reporting

Prepare and maintain operational reports covering recruitment, onboarding, procurement, accommodation, transportation, vendor performance, training activities, and other administrative KPIs.

Requirements

Experience

·       3–5 years experience in HR, General Administration, Operations Support, or Project Administration.

·       Experience in industrial, manufacturing, engineering, facility management, or data center environments is preferred.

·       A technical background or hands-on experience in Data Center Operations or Critical Facility Management is an added advantage.

Skills

·       Strong organizational, coordination, and multi-tasking skills — the core of this role.

·       Excellent communication and external stakeholder / vendor management ability.

·       Basic procurement knowledge; able to work with finance and legal partners.

·       Proficient in Microsoft Office;

Language

·       Thai (Native).

·      English (Business proficiency) acceptable where Mandarin is not available.

 ·       Mandarin Chinese strongly preferred (for HQ / management coordination).

Personal Attributes

·       Organized, proactive, and detail-oriented.

·       Service-minded, resourceful, and diplomatic — comfortable dealing with many stakeholders

·       Strong sense of ownership with a genuine can-do attitude.

·       Able to manage multiple priorities in a fast-paced, early-stage startup environment.

·       High integrity, good interpersonal skills, and able to work independently.