Operations Assistant

Oliver James Lilos | Full-time | Bangkok

We're looking for an Operations Assistant to join Oliver James Lilosa luxury brand defined by its belief in quality, presence, and design thinking.

This role sits at the heart of our operations, directly under the Head of Operations. It is for someone who enjoys structure, accuracy, and accountabilitysomeone comfortable both in front of a spreadsheet and inside a warehouse. You will help ensure our products move correctly through production, inventory, customs, and shipping, supporting the systems that allow the brand to operate smoothly across international markets.

As we continue restructuring and refining our internal systems, this is an opportunity to grow alongside the business and take on increasing responsibility over time.

What You'll Do

Warehouse & Inventory Support

Assist with management and accountability of warehouse packers

Support stock counts and full inventory counts

Assist with incoming and outgoing goods, including QC checks in and out of the warehouse

Ensure accurate physical-to-system stock alignment

ERP & Inventory Control

Key inventory movements into our ERP system accurately and consistently

Maintain clean and reliable inventory data

Assist in monitoring stock levels and flagging discrepancies

Follow established processes carefully while helping improve them

Purchasing & Vendor Coordination

Place Purchase Orders and confirm lead times with vendors

Follow up with suppliers to ensure timelines are met

Maintain clear documentation of vendor communications

Support cost tracking and document verification

Shipping, Freight & Customs

Create AWBs and prepare shipment documentation

Coordinate with freight forwarders for both incoming and outgoing shipments

Assist with customs clearance processes

Prepare, submit, and file import/export documentation

Support orders clearing customs in Thailand and international markets

Forms & Documentation

Prepare operational forms and internal documentation

Check accuracy of invoices, packing lists, and shipping documents

Maintain organized digital and physical filing systems

Who You Are

Fluent in Thai and professional in English

Comfortable using ERP systems

Strong in Excel and Google Sheets

Detail-oriented and careful with documentation

Confident following up with vendors and freight forwarders

Understanding of import/export processes preferred

Willing to work hands-on in the warehouse when required

Comfortable working both in operational environments and at a desk

Able to follow processes consistently and accurately

Open-minded and confident enough to question and improve systems

Ambitious and eager to learn broader aspects of operations

Some international mindset or exposure preferred

Experience 0 - 3 Years

New graduates are welcome to apply

Our Vision

At Oliver James Lilos, we're building a brand that stands for quality and care. We believe in products that are technically excellent but emotionally resonant. In a world increasingly shaped by AI and automation, we're intentionally choosing old-world methodsshooting on film, designing with soul, and honoring the moments of presence our products are made for.

We aim to create things that make people's lives just a little more beautifuland remind them to slow down and enjoy it.

Where You'll Work

Based in Samut Prakarn, Bang Pla

5 days per week

9:00am 6:00pm (1-hour lunch break)

Compensation & Benefits

Competitive salary

Health insurance included

Petrol subsidy

Where We Are

Oliver James Lilos has been building quietly and thoughtfully over the past five years. As we grow, we're entering a phase of restructuring and rebuildingrefining our team, our systems, and our processes to better meet the increasing complexity and ambition of the brand. This is an opportunity to join at a pivotal moment, helping to shape not just our marketing, but the foundations of a more resilient and inspired business.

Our Team

We're a young, ambitious teameach person here works across functions, wears many hats, and plays a part in building something truly original. We value detail, humility, curiosity, and carefor each other, our customers, and our partners. If you're someone who thrives in a fast-moving environment and wants to make a real contribution to a growing brand, we'd love to hear from you.

To apply, send your CV, a short note on why this speaks to you to [Confidential Information]