Koelnmesse's presence in Asia-Pacific was established in 2002 to meet the rising business demands in the region. Headquartered in Cologne, Germany since 1924, our offices in Singapore, Bangkok, Tokyo, Taipei, Hong Kong and Jakarta specialize in bringing established and successful events to Asia, as well as providing exceptional service to regional exhibitors and visitors participating in trade fairs in Cologne and worldwide.
We are on the lookout for dynamic individuals who are meticulous, self-driven, and result-oriented, with a keen attitude and aptitude for learning. You must be able to work independently, as well as be a good team player in a fast-paced environment.
If you:
- Are passionate about exhibitions or events
- Are curious about how empty halls are converted into colourful booths and experiential zones
- Are interested in learning the planning and execution of events
We have a place for you!
Key responsibilities will include:
- Manage the full spectrum of operations activities for the assigned exhibition and/or conference from pre-event planning and coordination to on-site execution
- Coordinate logistical elements of assigned exhibitions and/or conferences including venue and vendor management, AV, décor, catering, security, accommodation, transportation, registration, social events, freight forwarding and temp staffing amongst others
- Prepare, manage and maintain the Online Exhibitor Portal (OEP)
- Develop and manage relationships with internal teams and external service providers
- Supervise event setup, registration areas, logistics for designated events or specific areas of responsibility
- Support budget planning by gathering quotes, tracking expenditures, processing invoices, and raising purchase orders
- Supplier liaison and negotiating fees
- Recruit, train and supervise temporary staff for on-site operation
- Post-event evaluation with service providers, officials and team members
This position
- Reports to the Senior Operations Manager and work synchronously with the Singapore Operations team and local/Singapore Business Units
- Bridges communications between the suppliers and Business Units to successfully deliver high quality events in tight time schedules
- Works in direct contact with suppliers, negotiating, supervising and working in close collaboration to ensure the success of the events
We'd love for you to have:
- Bachelor degree in any related field
- Be fluent in verbal and written English
- 1 – 3 years of experience in professional event planning and execution, including managing large-scale or complex events
- Excellent eye for details
- Ability to multitask and work within tight timelines
- Be technologically savvy and comfortable with using new tools or software
- Be able to collaborate in a team environment
- Be willing to work extended hours, including evenings and weekends, depending on events needs
- Pleasant personality and good human relations
- Ability to solve immediate problems
