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Varian A Siemens Healthineers Company's vision is a world without fear of cancer. To meet this challenge, we equip the world with new tools for fighting cancer.
Our history is one of pioneering developments in the fields of radiotherapy, radiosurgery, X-ray tube technology, digital image detectors, cargo screening, and non-destructive testing. We have a robust product portfolio and long-standing relationships with many of the world's leading clinicians.
We are looking for
Operations Support Administrator, Installation.
S/He should organize office administration, in support of an assigned professional or manager team and provide installation operations support for South-East Asia countries and resolve installation business-related issues in support of the department's overall goals.
Your Tasks And Responsibilities
- You will arrange the Installation tools shipment across borders.
- You will prepare documentations required for Import/Export customs clearance.
- You will be in charge of tracking installation tools and equipment for validation / calibration due date.
- You will maintain and remind all members on the documentation for timely submission.
- You will collaborate with cross functional teams and perform other duties to achieve the assigned objectives.
- You will provide administrative and clerical support to relieve department managers or staff's workload.
- You will coordinate shipment requests to foreign countries and prepare import/export supporting documents for customs clearance.
- You will create and maintain the accuracy of customer-related data in SAP / Salesforce.
- You will process installation / post-acceptance documents in SAP / Salesforce.
- You will create purchase requisitions for indirect purchases in Cumulus and cooperate with the Procurement team to generate purchase orders.
- You will run operational performance reports from business systems as required for management review processes (Electronic Field Service Reports - EFSR's).
- You will keep abreast of products, deliveries, and service rates, and receive trainings to provide sufficient product knowledge to communicate effectively with internal/external stakeholders on routine matters.
- You will establish and maintain accurate records, filing, and follow-up systems in accordance with office needs, and trains new hires on procedures and paperwork.
- You will support the activities of assigned field personnel as directed by the Business Operation Manager.
To find out more about the specific business, have a look at https://www.varian.com/
Minimum Required Skills And Knowledge
- You have an educational background in Logistics or Supply Chain Management.
- You have solid work experience in handling shipping and import/export documents, etc. and support shipment arrangement.
- You have experience/knowledge of ERP systems and corporate applications, including SAP, Salesforce, Power BI, Cumulus, Concur, Microsoft Office, and SharePoint.
- You have strong interpersonal communication skills.
- You are responsible, self-motivated, mature, and able to work independently.
- You have good command of both written and spoken English.
Who we are: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.
How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual's potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world's most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.
To find out more about Healthineers specific businesses, please visit our company page here.
As an equal opportunity employer, we welcome applications from individuals with disabilities.
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